Office Manager - #1675266

Since our inception in 2015 in Denmark, Liva has been a pioneer in the field of digital behaviour change. Our ambition is to empower 1 million people by 2030 to improve their health and well-being by preventing and managing chronic conditions through digitally-powered, evidence-based lifestyle interventions.

Headquartered in Copenhagen and London, our collaborations with healthcare systems - including the NHS, life science companies and health insurers - allow us to impact lives at scale. We recently acquired Momenta, a leading developer and provider of evidence-based, outcome driven, healthy lifestyle solutions that help people negotiate the many day-to-day challenges they face in living healthier lives, with a focus on weight management.

We are looking for an Office Manager to support our team across Finance, HR and on general office and administration duties.

It’s a super varied role where no two days are the same. Working mostly remotely, but with the requirement to attend in our office in Holborn when needed, you will be the go-to-person and the 'glue' for the team based in the UK.

If you are an organised and motivated individual who is happy doing everything from preparing payroll to organising the delivery of service user resources to our partners, this could be the role for you!

Key Responsibilities

HR

• Assist with a variety of HR tasks, including onboarding to offboarding, managing maternity leave, assisting in recruitment, pre-employment checks and more
• Maintaining HR system data and administration, including benefits
  
  

Finance

In partnership with our outsourced Finance provider, you will assist with:

• Monthly bookkeeping, including preparation of monthly financial statements
• Update financial spreadsheets with daily transactions
• Prepare balance sheets
• Track and reconcile bank statements
• Create cost analysis reports (fixed and variable costs)
• Process tax payments
• Support monthly payroll and pensions, and keep organised records
• Record accounts payable and accounts receivable
• Process invoices and follow up with coaches, clients, suppliers and partners as needed
• Provide administrative support during budget preparation
• Participate in quarterly and annual audits
• HMRC contact and liaison
  
  

Administration & Facilities

• Embedding in the day-to-day business to become the first point of contact
• Providing executive assistance to our leadership team, which includes board meeting preparations, investor updates and diary management.
• Assist in preparing presentations and briefing packs for key meetings (e.g. investor meetings, monthly company meetings, etc.)
• Assisting team members with ad-hoc tasks
• Support the planning of events, conferences, parties and socials
• Booking and organising business travel
• Overseeing facilities, IT services and office management including ordering office supplies and equipment
• Assist in developing & implementing process frameworks for the onboarding and offboarding of employees
• Liaising with our co-working space provider, WeWork, booking rooms, ordering lunches for Town Halls and other meetings
  
  

Skills & Experience

• Proven experience with bookkeeping and accounting
• Good knowledge of accounting and bookkeeping procedures
• Previous operational HR experience
• Working knowledge of Microsoft Office, and G Suite software and the ability to quickly learn new systems. Advanced MS Excel skills (creating spreadsheets and using financial functions) are desirable
• Familiarity with accounting software (e.g. Xero, Dext, Pleo, Apron)
• Attention to detail, with an ability to spot numerical errors
• Proven experience or training in an office manager or operations role in a quick-growth/startup environment, with prior healthcare experience desirable
• Breadth of support experience: EA, events, admin, business support
• Strong analytical, time management, prioritisation and organisational skills for working across multiple departments/disciplines
• Ability to maintain a high level of confidentiality
• A self-starter who is organised and able to juggle multiple priorities
  
  

You’ll Get

A great opportunity to be part of a truly purpose driven team who are motivated to empower people to lead healthier, more fulfilling lives; a business in growth mode at the cutting edge of digital healthcare.

You will get to work with dedicated, caring colleagues who will allow you to do your best work and be your best self, along with flexibility, autonomy and some fun along the way!

Finally, you will enjoy a unique and varied role, with the opportunity to bring new ideas to the table, and help shape our future.

At Liva we believe in doing business the right way. Liva is committed to both eliminating discrimination and encouraging diversity amongst our workforce. We are committed to developing a representative workforce at all levels, and maintaining a working environment that promotes the health and wellbeing of our employees. Liva will operate a fair, inclusive and transparent recruitment and selection process.