Executive Assistant - #1744249

London - England - United Kingdom of Great Britain and Northern Ireland

SECTORS / LONDON

Executive Assistant

Role Purpose


The Executive Assistant is essential in enabling the Head of Sectors, Managing Director, to focus on high-level strategic tasks by efficiently managing day-to-day administrative and organisational responsibilities. This support is crucial for the effective functioning and success of the executive's role and the broader organisation.

Key Responsibilities


Administrative Support

• Provide comprehensive administrative assistance to the Head of Sectors Managing Director.
• Manage the executive's calendar, schedule meetings, and coordinate appointments to optimise time management.
• Communication Management
• Handle all incoming and outgoing communications, including emails, phone calls, and messages.
• Draft, review, and respond to correspondence on behalf of the Managing Director.
• Meeting Coordination
• Prepare agendas, materials, and presentations for meetings.
• Take detailed notes during meetings and follow up on action items to ensure they are completed.
• Travel Arrangements
• Plan and organise travel itineraries, including booking flights, accommodations, and transportation.
• Manage travel-related expenses and ensure timely reimbursement.
  
  

Document Management

• Organise and maintain files, records, and documents, ensuring they are easily accessible and securely stored.
• Prepare reports, presentations, and other documents as needed.
  
  

Project Assistance

• Assist in the planning and execution of projects, tracking progress and ensuring deadlines are met.
• Provide support in research and data analysis for various projects.
  
  

Confidentiality And Discretion

• Handle sensitive information with the utmost confidentiality and discretion.
• Act as a trusted advisor and gatekeeper for the Managing Director.
  
  

Relationship Management

• Build and maintain relationships with internal and external stakeholders.
• Represent the Managing Director in interactions with clients, partners, and team members.
  
  

Strategic Support

• Understand the Managing Director’s goals and priorities to provide strategic support.
• Align tasks and projects with the overall business strategy.
  
  

Event Coordination

• Organise and coordinate events, conferences, and meetings.
• Ensure all logistical aspects are handled smoothly and efficiently.
  
  

Person Specification/Requirements

• Strong interpersonal skills
• Ability to prioritise and co-ordinate tasks efficiently and under pressure ensuring all deadlines are met
• Accurate and exceptional attention to detail
• Pro-active and enjoys working autonomously and as part of a wider team
• Confident and assertive where required
• Understands and appreciates the importance of using discretion
• Flexible approach to work
• Team player who deals effectively with colleagues and clients
• Self-motivated while working as part of an energetic and enthusiastic team
• Experience gained from working within Financial Services of Real Estate
• Excellent PowerPoint Skills
• Strong organisational and administration skills
• Good IT skills (Word, Excel, MS Outlook).
• A strong academic background with bachelor’s or post-graduate degree preferably with a specialisation in real estate and/or finance
• Strong cash flow modelling and risk analysis skills
• Exceptional communication skills, both verbally and in writing
• Transactional/project experience, ideally in the real estate sector
  
  

Working at CBRE


When you join CBRE you will have the support and resources of a global firm where an entrepreneurial mind-set is encouraged. You'll realize your potential with challenging work, fast-paced assignments, an environment of constant learning and commitment to results. To enable your success, we provide the best tools, training and leaders in the industry.

Our collaborative culture is built on our RISE values and reflects the needs and perspectives of our clients and our people. Our work is guided by our North Star: Creating the real estate solutions of tomorrow, so businesses and people thrive. This informs everything we do—from diversity, equity, and inclusion to sustainability initiatives to workplace safety and wellbeing.

At CBRE, we believe that the more perspectives we have, the more dimensions we see. We welcome people with different backgrounds and experiences across industries to apply for open positions even if you do not match every element of the required skills. To discover more about what it’s like to work at CBRE, visit Life at CBRE

About CBRE


CBRE Group, Inc. (NYSE: CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world’s largest commercial real estate services and investment firm (based on 2023 revenue). The company has more than 130,000 employees (including Turner & Townsend employees) serving clients in more than 100 countries. CBRE serves a diverse range of clients with an integrated suite of services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services.

Equal Opportunities


We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age. For information about accommodations we can make during the recruitment process, please visit: https://www.cbre.co.uk/careers/accommodations

Service line: Advisory Segment