Anti-Money Laundering Assistant - #1745820

At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.

Haynes and Boone’s London office has more than 30 transactional and dispute resolution lawyers with deep industry knowledge and strong commercial sense. Our core strengths are in corporate, energy, finance, international dispute resolution, and shipping, and we partner seamlessly with our colleagues across the firm to serve clients worldwide. To accommodate our growth in London, we relocated in 2019 to a larger office at 1 New Fetter Lane in the heart of the legal district. Our strong presence in London allows us to link clients operating in the world’s interconnected energy and finance markets. Our office is recognised in the legal directories Chambers and Partners UK (Chambers and Partners) and Legal 500 UK (Legalease) for its areas of focus. Our talented team is fluent in 14 languages and provides clients with broad English law capabilities. We are committed to having a diverse workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork.

The focus of this full-time role will be to assist the London office Compliance Manager to help ensure the firm’s full compliance with their New Intake and CDD obligations under the AML regulations.

Essential Duties

• Performing, collecting, and organizing client due diligence (CDD) on new matters and ensuring the Anti Money Laundering (AML) forms are complete. Performing company searches and liaising with matter teams in relation to CDD required. Maintaining the AML files. Screening clients and matter parties and applying enhanced due diligence where appropriate.
• Supporting fee earners in ensuring that all new clients and new matters opened comply with the firm’s AML and CDD policies and procedures.
• Conducting ongoing enhanced and Politically Exposed Person (PEP) and high-risk jurisdiction monitoring.
• Conducting ongoing monitoring of matters in line with the Firm’s ongoing monitoring procedures.
• Maintaining registers such as the PEP register, high risk matter registers and AML training register.
• Collating, recording, and storing information relevant to the client identification process.
• Assisting the conflicts team with ad hoc administrative duties within the 3E and the new intake database.
• Assisting with new matter intake, responding to queries, covering the business support team in the submission of conflict checks and new matters.
• Assisting Matter Partners by submitting conflict checks and new matter forms for the London office.
• Liaising with/advising Matter Partners in relation to matter parties being submitted.
• Ensuring Standard Terms of Engagement are in place for each matter.
• Assisting with New Matter questions.
• Assisting with maintenance tasks in relation to London office matter forms; e.g. closing matters and adding parties.
• Quality checking data being submitted to the database and cross- checking engagement letters information with the new matter form.

Reporting Relationship

The AML Assistant reports directly to the London Office Compliance Manager and will work as part of the Global Conflicts team.

Subordinate staff: N/A

Qualifications

Knowledge/Experience

Educated to degree level or equivalent and have at least one-to-two years’ experience within a law firm in a similar role. Familiarity with AML regulations, including but not limited to KYC (Know Your Customer) and CDD (Customer Due Diligence).

Skills

The candidate must have excellent organizational skills, with demonstrated experience in planning, problem-solving and decision-making. Strong interpersonal skills and effective communication skills with the ability to effectively deal with people at all levels, including partners and clients, is a must.

Physical Demands:

Must be able to move around the office up to 15% of the time to make copies, scan, file, etc. attend meetings and liaise with colleagues. Remains stationary at least 85% of the time. This position operates computers and other office productivity machines (e.g., copier, scanner, printer, etc.) on a regular basis. This position requires constant communication and exchange of information with the Firm attorneys, clients and staff. This position must be able to inspect and observe information on a computer screen at least 85% of the time.

Working Conditions

Office Environment.