Workplace Assistant - #1754607

Job Description

Workplace Assistant

London

Full-time office based role, Monday - Friday

Role Overview

Here at Pinsent Masons we bring together the best people to get the job done. We’re naturally curious, constantly learning, listening, and growing. We’ll truly value your ideas. You’ll be joining an award-winning, hardworking and commercially minded team, where you’ll have the opportunity to work with leading experts and form meaningful relationships, while making a difference. You’ll get the opportunity to be involved in varied and challenging work. Working in an open and supportive environment, to deliver outstanding results.

Our people are our success, and we work as one team.

We are recruiting Workplace Assistant to assist in the running of the Workplace services within the Facilities team at Crown Place, providing an excellent workplace experience to internal clients, providing on-floor support, maintaining standards and assisting in post, print, copying, scanning and document management duties, as well as supporting the management of a health and safety of our people and our workplace.

Our standard working hours for a Workplace Assistant are : 8am to 7pm working on a shift rota basis (35 hours a week)

Candidate Overview

We are looking for candidates who ideally hold the following skills and experience:

• Assist with the production of all print, copying and scanning and associated tasks, including bulk printing through DocBuster, negotiating print deadlines, to proactively manage client expectations
• Accurately record work profile using the BillBack system, including recording of waste
• Ensure all work is quality checked and returned within customer-specified timescales
• Assist with the management of print overflow, liaise directly with third party service providers
• Communicate effectively with colleagues, clients, and third-party service providers
• Logging machine errors and issues with our fleet supplier via their online portal
• The daily receiving-in, of Royal Mail, DX and courier mail and deliveries, including E-Faxing
• Detailed sorting, scanning, distribution, and delivery of legal and other company mail
• Ascertaining originators of un-referenced mail by database searches
• Delivery and collection of mail throughout the day from/to all departments
• Deliver all accountable items, using the MailTrack system
• Use of courier services, liaising with third party providers as may be required
• Distribution and collection of all box movements
• Ensuring archiving is completed at file level and promote the benefits to storing at file level against box level, to reduce the onsite storage
• Process requests for retrieval, distribution and collection of deeds and archives for London
• Ensure items sent for storage are labelled accurately and check details in archive boxes are correct
• Ensuring Schedule of deeds is attached to each deed sent to Archive
  
  
  

What happens next?

Once your application has been submitted and reviewed, our Recruitment team will share the outcome with you by email.

We typically hold two interview stages per vacancy providing the opportunity to meet two members of the hiring team at each stage. The first stage is typically conducted virtually and the second stage typically in person at the office in which the role would be based. However, we strive to remain flexible depending on the requirements of the role or the candidate.

Our strength lies in our differences.

We are a Disability Confident and top Stonewall employer, a Valuable 500 member, a signatory of the Race at Work Charter and a proud partner of Neurodiversity in Law. We encourage and value different ideas and styles of thinking. It’s with different perspectives that we’ll find solutions to our clients’ most complex challenges. It’s how we’ll deliver outstanding results today, and tomorrow. We want everybody attending an interview to be comfortable and able to fully demonstrate their experience and talents.

As an inclusive employer, we are willing to consider any flexible working requests.