Junior Executive Assistant - #1774711

JUNIOR EXECUTIVE ASSISTANT

Salary: £25ph
Location: Canary Wharf, Hybrid 3 Days in the Office

Contract: Initially 12 months, with the view for extension / perm

An exciting opportunity has arisen for a dedicated Executive Assistant to join a prestigious financial services organisation based in Canary Wharf. This role offers you the chance to provide essential executive and operational support to senior Managing Directors within the Risk Management division, contributing directly to the success of a global leader in the industry. With a competitive hourly rate of £25 per hour and the potential for hybrid working arrangements, this 12-month contract is perfect for someone who thrives in a collaborative, team-focused environment. You will be empowered to take ownership of your responsibilities while benefiting from a supportive culture that values integrity, excellence, and personal growth. The organisation is committed to fostering an inclusive workplace where diverse perspectives are celebrated and flexible working opportunities are available to help you balance your professional and personal life.

• Enjoy a highly competitive pay rate of £25 per hour with the possibility of hybrid working arrangements, offering you flexibility and work-life balance throughout your 12-month assignment.
• Become part of a globally respected financial institution renowned for its commitment to integrity, excellence, and nurturing talent through ongoing training and development opportunities.
• Experience a truly inclusive and supportive environment where your interpersonal skills, attention to detail, and ability to collaborate with colleagues across multiple time zones will be valued and rewarded.

What you'll do:

As an Executive Assistant based in Canary Wharf, you will play a pivotal role in supporting senior Managing Directors within the Risk Management division. Your day-to-day activities will involve managing intricate schedules across multiple time zones, acting as a reliable first point of contact for both internal teams and external partners. You will coordinate travel arrangements down to the finest detail, process expenses promptly, prepare polished meeting materials using Microsoft Office applications, and ensure that every aspect of diary management runs smoothly. Your ability to communicate effectively with stakeholders at all levels will be crucial as you provide administrative support during international visits or recruitment drives. By collaborating closely with fellow assistants and demonstrating exceptional organisational skills, you will contribute significantly to the overall efficiency of the team while upholding the highest standards of confidentiality and professionalism.

• Proactively manage complex diaries for senior managers, ensuring seamless scheduling by prioritising time-sensitive meetings and resolving conflicting requests with confidence.
• Act as the primary point of contact for all incoming requests directed at the teams you support, providing clear communication and dependable assistance at all times.
• Deliver comprehensive telephone coverage for assigned leaders as well as providing backup support for other assistants' phone lines when required.
• Coordinate all aspects of business travel including booking flights, accommodation, ground transport, and preparing detailed itineraries for senior stakeholders.
• Process expenses efficiently and handle payment of vendor bills with accuracy, ensuring compliance with internal policies and timely reimbursement.
• Prepare high-quality materials for both internal and external meetings such as PowerPoint presentations, Word documents, Excel spreadsheets, and print packs as needed.
• Collaborate closely with other assistants in the department to manage room bookings and ensure smooth logistics for meetings and events.
• Oversee inbox management on behalf of managers when requested, ensuring prompt responses to important communications and effective prioritisation of messages.
• Provide full administrative support during visits from overseas colleagues, including meeting coordination and on-site assistance as necessary.
• Assist hiring managers by organising interviews, liaising with HR teams, and supporting recruitment processes; offer coverage for other admin assistants during periods of absence.

What you bring:

To excel as an Executive Assistant in this esteemed financial services setting, you will bring hands-on experience from similar roles within global organisations-ideally those operating in banking or professional services sectors. Your proven track record includes managing complex diaries across different time zones while maintaining absolute discretion over sensitive matters. You possess advanced technical abilities with Microsoft Office tools which enable you to create impactful presentations and reports efficiently. Your natural ability to build rapport with colleagues fosters collaboration across departments; meanwhile your keen eye for detail ensures nothing is overlooked. You thrive when juggling competing priorities thanks to your methodical approach and calm demeanour under pressure. Above all else, your sense of responsibility means you consistently deliver outstanding administrative support that empowers those around you.

• A high school diploma or equivalent qualification is required along with proven experience supporting executives in a global organisation across multiple time zones.
• Demonstrated background in banking, consulting or legal environments where discretion and confidentiality are paramount is highly desirable.
• Exceptional written and verbal communication skills enabling you to interact confidently with stakeholders at all levels within the business.
• Strong proficiency in Microsoft PowerPoint, Excel, Word, and Outlook allowing you to produce professional documents quickly and accurately.
• Meticulous attention to detail combined with an ability to present information clearly in user-friendly formats is essential for success in this role.
• A collaborative approach coupled with strong interpersonal skills ensures you can work harmoniously within a team-oriented environment while also operating independently when required.
• Ability to remain calm under pressure whilst balancing multiple high-priority deliverables demonstrates your dependability and resilience.
• Willingness to accept responsibility by making informed decisions when necessary shows your commitment to supporting others effectively.
• Experience handling sensitive data confidentially reflects your trustworthiness and respect for privacy protocols within large organisations.
• Interest in flexible working opportunities highlights your adaptability in today's evolving workplace.

What sets this company apart:

This organisation stands out as one of the world's most respected financial institutions due to its unwavering commitment to integrity, excellence, and teamwork. Employees benefit from a culture that not only encourages professional achievement but also recognises the importance of personal wellbeing through flexible working options tailored around individual needs. Diversity is genuinely valued here: people from all backgrounds are welcomed into an inclusive environment where their unique perspectives drive innovation forward. Ongoing training opportunities ensure continuous learning so everyone can reach their full potential-whether advancing their career or developing new skills. The company's dedication to creating equal opportunities is reflected in its supportive leadership style which nurtures talent at every level while promoting open communication among teams worldwide. If you are seeking an employer who invests in your growth while respecting your individuality-and who offers generous rewards alongside meaningful work-this is the place where you can truly flourish.

What's next:

If you are ready to take on this rewarding Executive Assistant position within a world-class financial services environment-where your contributions will make a real difference-now is the perfect time to apply!

Apply today by clicking on the link provided; don't miss out on this fantastic opportunity to join an inclusive team where your talents will be recognised and supported.

We are committed to creating an inclusive recruitment experience. If you have a disability or long-term health condition and require adjustments to the recruitment process, our Adjustment Concierge Service is here to support you. Please reach out to us at [email protected] to discuss further.