Project Coordinator - #1775329

The Role's Purpose

The Project Coordinator role will play a key part in supporting the successful delivery and governance of projects by providing administrative, logistical, and process-driven support across a variety of tasks. It will be a key part of the Innovation Services operations function, supporting the team with day-to-day responsibilities and more long-term continuous improvement projects. In addition to providing support on projects , the role with provide support to the Finance and Go To Market departments .

What You'll Do

Project Support & Governance

• Support project teams with documentation, tracking, and administration.
• Maintain project trackers , and files to ensure information is up to date.
  
  

Planning & Meetings

• Schedule and coordinate planning meetings, governance boards, and workshops.
• Prepare agendas, take minutes, and track follow-up actions.
• Organise retrospectives and collate outputs for team improvement.
  
  

Risk & Issue Management

• Maintain risk assessments and follow up on actions with stakeholders.
  
  

Status Reporting

• Assist in gathering and compiling project updates for regular status reports.
• Ensure reporting deadlines are met and data is accurate and well-presented.
  
  

Event & Calendar Management

• Assist in organising project-related events, such as workshops .
• Maintain the events calendar and ensure timely communication of dates and details.
  
  

Financial & Procurement Administration

• Assist with budgeting processes and maintain records of project spend.
• Support invoicing activities and liaise with finance for timely payments.
  
  

Continuous Improvement

• Identify and suggest process improvements to enhance project efficiency.
• Support the documentation and rollout of new tools, templates, or ways of working.
  
  

Other Requirements

• Requires occasional business travel across all Plexal sites.
• Needs the ability to manage and influence through both face-to-face and virtual team environments.
• The role will likely require SC clearance ( https://www.gov.uk/government/publications/united-kingdom-security-vetting-clearance-levels/national-security-vetting-clearance-levels#security-check-sc )
  
  

Your Skills

Essential :

• Effective planning and prioritisation skills with the ability to keep track of multiple tasks and deliverables
• Analytical, with the ability to think critically and to understand, interpret and articulate complex concepts and requirements
• Able to demonstrate prioritisation whilst working on multiple projects.
• Excellent Microsoft Word, Excel and PowerPoint skills
• Comfortable handling data and providing data analysis
  
  

Desirable

• Highly organised with an understanding of innovation and collaboration practices 
• Ability to listen, facilitate and influence, including influencing senior leaders and external stakeholders and negotiating to achieve desired outcomes
• Degree or professional qualification in business administration
  
  

Your Experience

Desirable

• Experience working in an innovation / start-up / venture environment. Ideally with proven experience w orking on projects or programme
• Good understanding of innovation, collaboration and project management practices, tools, and methodologies
• Experience with working with multiple stakeholders, such as startups and corporate clients, but also understanding the practicalities of working in a small and growing company
• Experience with pr ocessing and presenting high volumes of data
  
  

Who You Are

• Have the ability to thrive in ambiguous scenarios and work in a high-pace environment
• Energised by the challenges and opportunities presented working for a high-growth company 
• A highly effective communicator with strong interpersonal skills and the ability to interact with a range of stakeholder groups 
• Team player and motivated self-starter
  
  

Why us?

Plexal’s Values

Mission: We inherit the mission of UK government and deliver it in an agile and creative fashion.

Collaboration: We believe in the power of working together.

Equality: We strengthen ourselves as a team by embracing the different.

Care: People are at the heart of what we do; we care about our customers, members and colleagues.

As a start-up, we thrive in a dynamic and fast-paced work environment dedicated to empowering innovators. We embrace individuals who leverage technology and creativity to tackle our greatest challenges head-on. We strongly advocate for maintaining a harmonious work-life balance, our goal is to ensure every member of our team can authentically be themselves and live their best lives. We firmly believe that innovation and creativity flourish when we cultivate a diverse workforce, comprising highly skilled individuals with a wide range of perspectives to contribute.

In Return We Will Offer You

• Salary: £30,000 - 31,000 depending on skills and experience
• Annual bonus scheme
• A generous pension scheme (with a company contribution of up to 10%)
• Private healthcare, life assurance and critical illness cover
• 25 days holiday plus bank holidays
• Volunteering day
  
  

Plexal is an equal opportunities employer and we actively encourage applicants from individuals from all backgrounds. We are a Disability Committed employer and are willing to make reasonable adjustments throughout the recruitment process.

About Us

Plexal is the innovation company solving society's challenges through collaboration with government, startups and industry. The business is closing the gap between organisations – small and large, local and global, private and public – and working towards a common goal: using science and technology to deliver national security and prosperity. It was founded in 2017 as the innovation centre at Here East and is owned by clients of specialist real estate investment advisory company Delancey.

Providing bespoke consultancy services and state-of-the-art workspaces for over 1,000 innovators, Plexal sources the right partners from our ecosystem of 15,000 connections. It supports entrepreneurs, startups and scaleups building emerging technologies and operates across multiple sectors including cyber, healthcare, intelligence and defence, government, public safety, financial services and telecoms.

Expanding on its existing presence in London and Manchester, Plexal acquired a majority shareholding in Hub8 – the Cheltenham network of co-working spaces for cyber-tech, digital and creative startups and SMEs. This is part of an ongoing mission to build the UK’s most connected cyber ecosystem, with GCHQ’s more than 70-year heritage in Cheltenham.

Plexal delivers projects for key government departments and global tech companies including the National Cyber Security Centre, Department for Science, Innovation and Technology, Foreign, Commonwealth and Development Office, Amazon Web Services and IBM. The NCSC For Startups alumni of over 60 companies has collectively raised over £430m and created over 700 jobs, while 72 cyber startups that have gone through Plexal’s LORCA accelerators have collectively raised over £300m, generated more than £68m in revenue and hired over 800 people.