Personal Assistant - Marketing - #1778111

About The Job

Danoners are steering us to a more sustainable future, helping to make the world healthier. As a certified B-Corp, we have our Danone Impact Journey to 2026. This will only be possible with each and every one of our leaders.

Role Purpose

To provide administrative and organisational support to the Marketing VP & Leadership Team

Key Activities

• Proactive diary management for UKI Marketing VP
• Gatekeeper for VP availability, ensuring balance for VP’s workload, thinking time and enabling efficient and effective time management
• Planning, organising and coordinating meetings with stakeholders across the business in an efficient and effective manner to enable the meetings to run well
• Understanding of business processes & priorities to help spot issues/opportunities relating to diary management
  
  

Stakeholder management

• Organising VIP visits; including visa preparation and letters for visitors where required
• Liaising with internal stakeholders – within dept and wider business
• Liaising with external stakeholders e.g. agencies
  
  

Governance and reporting

• Trusted right hand for handling and management of confidential information Project management & coordination
• Attending department governance meetings & providing support beforehand (documentation preparation/distribution) and afterwards (recording progress, following up on actions)
  
  

Team meetings & small functional events

• Organising departmental team events both on-site and off-site.
• Coordination on the day where required
  
  

Travel, Expenses & POs

• Management of VP’s travel bookings
• Timely processing of VP’s expenses
• Raising and managing POs for VP and occasionally other department members
  
  

Department-specific tasks

• Organisation of functional offsites for full Marketing team
• Joint organisation of Quarterly Events
• Organisation of internal marketing events (eg Wimbledon days)
• Management of agendas and meeting rooms for Weekly MLT Huddle, Fortnightly Marketing Huddle, bi-monthly extended MLT meetings
  
  

About you

We would like you to demonstrate the following key skills

• Administration skills Diary management, organisation of business travel, events management
• Technical skills Use of appropriate systems e.g. time and attendance, travel booking, expenses. Intermediate MS Office (Word, PowerPoint, Excel)
• Communication Skills Ability to interact with all stakeholders in a professional manner and communicate effectively via phone and email as well as F2F. Ability to exercise high levels of confidentiality/ discretion.
• Proactivity and agile
• Business judgment and ability to handle confidential issues.
• Stakeholder Management skills
  
  

Salary Bracket £43k - £50k

About Us

At Danone UK & Ireland, we are committed to delivering better health through better nutrition for millions of consumers and patients in our communities.

We have a range of flexible benefits and excellent rewards, click here to find out more.

Diversity, Equity, and Inclusion (DEI) is deeply embedded in Danone's DNA, representing our core values and beliefs. We embrace diversity as a driving force for positive change, nurturing an inclusive workplace where every individual is valued.

The closing date for applications is 2nd July, you will therefore hear about your application after this date.