Management Assistant - #1781654

What’s The Role

Deliver effective, efficient, and proactive administrative support to the Vice President of Global Lubricants Supply Chain. Assist with all business activities, including day-to-day operations, leadership team coordination, and long-term business planning, while handling highly confidential matters.

What You’ll Be Doing

As the Management Assistant, you are expected to maintain strong connects and alignment between Management Assistants globally. Additionally, your role would be expected to work closely with the Management Assistant of other key stakeholders in the team, providing coverage and vice versa as and when necessary.

• Provide effective, efficient, and pro-active administrative support to the VP, dealing with matters of a highly confidential nature
• Develop and maintain a sound understanding of business activities and objectives to be able to provide required information
• Manage and maintain complex diary coordination for the VP through planning / coordinating and arranging internal and external meetings, considering purpose, importance, impact and various complex and comprehensive boundaries and interfaces
• Scan and review e-mail and take appropriate actions on behalf of VP, take phone calls and follow up general inquiries
• Arrange timely, detailed, and accurate logistics for forthcoming travels including proactive and timely arrangements in a cost/business efficient manner
• Communications, collect general data from Leadership Team members and share it on behalf of the VP. Update and maintain the distribution list. Serve as the IT focal point within the team and manage the on/off boarding process for VP staff.
• Coordinate and ensure receipt of relevant briefing papers for forthcoming meetings/travel
• Deal with and maintain a record of expense claims. Facilitate timely payment of all invoices received
• Set-up of Video Conferencing, Audio Conferencing and Web Conferences
  
  

What You Bring

• Proficient in administrative and secretarial tasks. Preferably with exposure to corporate or global environment
• Working to a global calendar with solid understating of time-zone challenges when scheduling meetings
• Effective communication, proactive engagement and Customer 1st mind-set are essential skills for this position
• Good grasp of day-to-day IT technology is necessary - experienced in MS office applications
• Excellent organizational and collaborations skills are key requirements
• Work independently while managing priorities and workload, demonstrating initiative, flexibility, efficiency, tact, and diplomacy
• Excellent interpersonal skills both face to face and on the phone
• Excellent English language skills. Can communicate and establish positive relationships at all levels
• Confidentiality and ability to handle highly sensitive situations with diplomacy and tact
• Fast paced environment. The ability to work under pressure and cope with last minute changes is essential. At peak times, flexibility in working hours outside the normal work pattern will be required by the incumbent to ensure full support is maintained. Interface with high level individuals internal and external to Shell
  
  

What We Offer

You bring your skills and experience to Shell and in return you work with talented, committed people on one of the most important challenges facing our planet. You’ll have the opportunity to develop the skills you need to grow in an environment where we value honesty, integrity, and respect for one another. You’ll be able to balance your priorities as you become the best version of yourself.

• Progress as a person as we work on the energy transition together.
• Continuously grow the transferable skills you need to get ahead.
• Work at the forefront of technology, trends, and practices.
• Collaborate with experienced colleagues with unique expertise.
• Achieve your balance in a values-led culture that encourages you to be the best version of yourself.
• Benefit from flexible working hours, and the possibility of remote/mobile working.
• Perform at your best with a competitive starting salary and annual performance related salary increase.
• Take advantage of paid parental leave, including for non-birthing parents.
• Join an organisation working to become one of the most diverse and inclusive in the world. We strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientation, and life experiences to apply.
• Grow as you progress through diverse career opportunities in national and international teams.
• Gain access to a wide range of training and development programmes.
  
  

We'd like you to know that Shell has a bold goal: to become one of the world’s most diverse and inclusive companies. You can get to know more about how we're working towards that goal, click here.

Shell in The United Kingdom

Shell UK remains one of the North Sea’s biggest producers, supplying around 10% of the UK’s total oil and gas needs. But perhaps the most recognisable face of Shell in the UK is our network of over 1,000 Shell-branded service stations.

In the years ahead, as the UK looks to strengthen energy security and deliver its 2050 net-zero goal, Shell UK aims to play a crucial role. We aim to be a major investor in the UK energy system by helping our customers decarbonise with a focus on transport and industry.