Finance Assistant - #1797219

Work.Life is a flex workspace provider for businesses who care about people.

We believe that happy teams deliver measurable benefits for businesses. That’s why everything we do, from workspace design to delivering a best-in-class personal service, is designed to create happy working environments. We have shared workspaces across London, Reading and Manchester; with 7,000+ members; and an amazing team of nearly 70 work.lifers who share our ambition to redefine the workspace experience for the better.

Your Role

The Finance Assistant supports the Finance team, in ensuring that purchase, sales, and bank transactions are captured accurately and information flows through the company on a timely basis to help facilitate decision making and ensuring we meet internal and external reporting requirements.

Your Day To Day Responsibilities

Accounts Payable

• Using our automated software, receive and process purchase invoices from suppliers, internal expense claims and purchase orders ensuring appropriate approvals are obtained in accordance with our internal authorisation matrix.
• Deal with internal and external queries regarding invoices and payments.
• Work with the rest of the finance team to ensure invoices are posted to correct ledger codes.
  
  

Accounts Receivable

• Perform monthly revenue completeness check as part of the month-end procedures.
• Support the membership team and others in the finance team on credit control - chasing debtors, issues with payment methods and reconciling balances between Nexudus and Netsuite.
  
  

Bank

• Import bank transactions via our payment providers (GoCardless, Stripe), credit cards (Amex and Soldo) and bank statements (Natwest) and prepare and process weekly bank reconciliations.
• Prepare supplier and property payment runs for review and approvals, ensuring that payments are made on time and liaising with other teams to approve invoices in a timely manner.
• Manage the central Finance and credit control inbox, ensuring queries are followed up in a timely manner either directly or by others in the team.
• Support the Group Finance Manager in month-end tasks for the group companies, processing intercompany recharges and other ad hoc tasks as required.
  
  

Business Partnering

• Take ownership to ensure correct accounting treatment and commercial points are made for some of the smaller companies within the group.
  
  

Process Improvements

• Identifying and suggesting genuine improvements to how we process items as we continually grow and develop how we work.
  
  

Role Competences

Communication

• Can clearly and concisely articulate their tasks and ideas.
• Asks for and responds positively to feedback.
• Listens well and takes action on requests.
• Able to interact with colleagues, members and suppliers of Work.Life in a clear, friendly and professional manner.
  
  

Effective written communication skills.

Problem Solving

• Is proactive when raising problems, and comes with solutions.
• Is not afraid to bring forward new ideas to resolve issues.
  
  

Uses experience with accounting systems to improve ways of working in the team.

Accountability

• Prioritises tasks and tickets for themselves each day to ensure weekly delivery of targets and KPIs.
  
  

Takes ownership of their own learning and development.

Impact

• Is self-motivated, able to work well independently but also support others generously within a team.
  
  

Strong attention to detail & process – gets things right first time.

Why you'll love Work.Life:

• Bonus Scheme (5 - 15% of salary)
• 25 days holiday + 1 extra day for every year at Work.Life
• £25 'Team Joy' allowance each month to be spent together with your team
• £75 Wellbeing allowance every month towards your mental, physical & emotional wellbeing
• Cycle to Work Scheme and E-bike Subscription
• Free coaching and therapy sessions with More Happi and Self Space
• 4 giving back days a year to support a charity of your choice
• Quarterly team socials and a yearly weekend away
• Workplace nursery scheme - via salary sacrifice. For working parents, this is an incredible save!
• Family friendly policies, with enhanced parental leave
• Pension scheme
• Oh, and an extra 'Work.life' day off for the whole company over the winter break!
  
  

At Work.Life, we’re committed to providing an inclusive environment for our team and our members, as we believe that diversity fuels a more innovative, creative, and caring culture. Creating equal opportunities matters to us.

Everyone who applies to Work.Life will be considered for employment without attention to race, age, ethnicity, religion, sexual orientation, gender, family or parental status, or disability status.

We’re excited to hear from you.

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