Personal Assistant - #1798003

Job profile

We are looking for a highly organised and professional Personal Assistant to provide exceptional support to two of our Executive Team, the Director of Philanthropy and Commercial Director, as well as admin support to an Executive Assistant. As an experienced PA, you will naturally be a strong and professional communicator, be highly organised, have the ability to multi-task effectively and have the confidence to build strong relationships at all levels. Experience in event management would be a valuable asset in this role, but is not essential.

Job title: Personal Assistant

Salary: Dep on exp + benefits

Location: London

Term: Permanent

Hours: Full-time (four days in the office)

Benefits

We offer a range of benefits including flexible working and great career opportunities. Our core benefits are:

• Private Medical Insurance
• Contributory pension scheme (total contribution up to 20%)
• 25 days holiday plus bank holidays
• Life assurance (4 x salary)
• Travel season ticket loan
• A range of retail discounts
  
  

About Us

Established in 1932, The London Clinic is one of the UK's largest private hospitals, with 8 state-of-the-art facilities located in the heart of London's medical community around Harley Street. We have circa 1350 employees, and we are dedicated to providing our patients with expert, individualised treatment and care.

We cover a comprehensive range of services, including complex medical and surgical procedures plus a range of cancer services. The London Clinic has a supportive and warm working culture where your contribution is valued, and you can help us deliver our three core values of 'We go further', 'We work as one' and 'We personalise care.'

Responsibilities

• Managing complex diaries, prioritising meetings etc.
• Co-ordinate internal and external meetings and events, including logistics and attendee communications.
• Monitor and manage email inboxes, drafting responses.
• Arrange travel and accommodation for donor visits, conferences and development events.
• Assist in formatting and creating presentations, pitch decks and campaign materials.
• Review and proof-read documents, including letters, speech notes and campaign content.
• Support the planning and delivery of donor events and fundraising campaigns.
• Manage guest lists, RSVPs, seating plans and event logistics.
• Prepare event materials such as brochures, signage and welcome packets.
• Support onboarding processes for new team members reporting to the Executives.
• Support to the EA will include such tasks as the organisation of meetings, taking minutes, booking training for staff, co-ordination of tours for external visitors and any other ad-hoc duties as required.
  
  

Skills & Experience

• Previous experience working as a PA at Senior Management/Exec level.
• Excellent communicator - strong command of the English language (written and spoken).
• Highly organised and able to meet deadlines.
• Ability to prioritise and multi task effectively.
• Good IT skills, particularly MS office.
• Able to collaborate with fellow PA's/EA's to support with meeting requests.
• Calm under pressure.
• Excellent attention to detail.
• Tactful, diplomatic and discreet.
• Ability to build strong relationships at all levels.
  
  

The London Clinic has charitable status which is fundamental to our identity and how we operate, enabling our teams to invest in treatments, technology and facilities that benefit our patients, staff and the wider community.

We are committed to safeguarding and protecting all adults at risk, children and young people by implementing robust safer recruitment practices during our selection process. Pre-employment checks are undertaken in accordance with industry standards and regulations, and successful applicants may be required to undertake an Enhanced Disclosure via the Disclosure and Barring Service (DBS). If you would like further information about our safer recruitment policy then please contact a member of our recruitment team.

The London Clinic is proud of its diverse workforce and is committed to building a team that represents a variety of backgrounds, perspectives, and skills. We absolutely welcome applicants from underrepresented groups; if you think you have the skills and experience for the job, please apply - we would love to hear from you regardless of your background.

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