Corporate Events Coordinator Maternity Leave Coverage, EMEA - Jefferies - #2093804

Jefferies is seeking an entry-level Event Coordinator to assist with the firm’s various client and internal events, sponsorships and event tickets. Events range from client meetings, lunches, dinners, cocktail receptions, speaker series, sporting events and seminars. The coordinator would work with various business groups across EMEA to successfully execute these events.

Team

The Event Coordinator will be based in London and will handle corporate event needs for Equities, Fixed Income, Investment Banking, and Corporate across EMEA.

Responsibilities include:

1. Comprehensively coordinate meetings, events, industry sponsorships & charitable sponsorships
2. Plan, execute and host virtual meetings and webinars via online platforms, including Zoom and Microsoft Teams
3. Prepare program specifications for in person events (room setup, AV, catering, name tags)
4. Manage the development of invites, event signage and firm branding
5. Financial management and negotiation of event budgets
6. Maintain and grow supplier relationships
7. Negotiate with and contract vendors (i.e., venues, hotels, ground transportation, entertainment, décor, etc.)
8. Handle the submission of contracts and legal review – ensure that we are following proper signatory procedures
9. Work onsite at various events, to include some travel opportunities
10. Manage team administrative functions, including monthly expense reconciliation and vendor directory.

Qualifications:

1. 1+ years of event planning or relevant industry experience preferred
2. Experience of working in, or with, the financial services industry a plus
3. Quick learner who is highly motivated and a proactive self-starter
4. Ability to work cohesively in a team, as well as independently
5. Ability to support and take ownership of multiple projects and requests simultaneously
6. Superior organization and adaptability skills with a strong attention to detail
7. Strong interpersonal and communication skills (verbal and written)
8. Strong computer skills with proficient knowledge of MS Outlook, Word, Excel and PowerPoint