Specialist Procurement Advisor - #2095038

Role Purpose

The role is responsible for delivering approved business cases and embedding Southwark’s Procurement & Contract Management Target Operating Model. This includes owning category-level delivery, driving commercial outcomes, embedding standard lifecycle processes and governance, and ensuring sustainable savings and performance improvements are realised across third-party spend.

The role will oversee day-to-day implementation, ensuring activities are progressing to plan, issues are addressed quickly and agreed savings and outcomes are delivered.

Working closely with services, finance and the central programme team, the Procurement Specialist acts as the key bridge between all stakeholders and senior leadership – maintains pace, tracks progress, manages risks and dependencies, and ensures alignment across all parties involved in delivery.

They are also responsible for engaging directly with suppliers to negotiate pricing and for establishing structured contract management meetings in collaboration with the relevant service areas.

Key Responsibilities

Delivery and Accountability

• Develop and deliver category plans aligned to business cases through the use of spend, market and performance insight whilst aligning delivery to category pipeline and sequencing
• Deliver assigned business case(s), ensuring agree outcomes and savings are achieved
• Turn approved business cases into clear delivery plans with defined action, owner and timelines
• Track progress against milestones and take corrective action where delivery is off track
• Ensure consistent delivery across services, avoiding duplication or misalignment between teams
• Ensure agreed activity complies with council Contract Standing Orders and governance.
• Ensure activity and delivery is aligned to the transformation and development of the Procurement & Contract Management Operating Model

Coordination and Leadership

• Coordinate inputs across services, stakeholders, and programme teams to drive delivery progress.
• Act as the main point of contact between services and the programme, ensuring alignment on priorities, progress, and outcomes.
• Run weekly delivery group stand-ups to review delivery progress, actions, risks, dependencies, decisions required and next steps
• Attend the fortnightly programme management meeting to provide update on progress and raise and cross-cutting risk that need resolving.

Risk Management and Escalation

• Identify risks, issues, and dependencies early and take action to resolve them.
• Work directly with service leads and the Programme Manager to remove blockers.
• Escalate issues through the appropriate governance routes when needed.
• Highlight cross-cutting risks and resourcing pressures at programme meetings.

• Governance and Reporting
• Maintain core delivery documents, including plans, milestone trackers, action logs, and risk registers.
• Provide regular, accurate updates on progress, risks, and outcomes.
• Work with service owners to provide clear, accurate, and consistent reporting on delivery progress and outcomes to the SRO and wider Programme Board.

Working Relationships

• Programme Manager and Project Support / PMO
• Service Leads and Delivery Teams
• Senior Responsible Owner (SRO)
• Finance Business Partners
• Programme Board and Delivery Governance Forums
• Assistant Director of Change
• Interim Director of Commercial Partnership
• Head of Procurement
• Director of Finance
• Assistant Director of Financial Transformation
• Experience of developing and implementing category strategies.
• Proven experience delivering complex programmes or implementing business cases.
• Significant commercial and procurement experience, with a strong understanding of sourcing, supplier management and contract negotiation within a public sector of similarly complex environment.
• Demonstrable experience delivering savings from third-party spend, including negotiating with external suppliers to achieve cost reductions and improved value for money.
• Experience working with procurement processes, category management approaches and contract management frameworks
• Strong stakeholder management and influencing skills across multiple levels.
• Experience working with financial tracking, benefits realisation, and governance frameworks.
• Ability to manage risk, resolve issues, and maintain delivery pace in a complex environment.
• Excellent organisational, communication, and leadership skills.
• Knowledge of Procurement Act 2023 and Public Sector Governance
• Delivery of validated savings and benefits
• Adoption of standard processes and governance
• Improved contract performance and supplier outcomes
• Timely delivery against programme milestones
• Increased visibility of spend and performance

Key Skills and Experience (Indicative)

• Experience of developing and implementing category strategies.
• Proven experience delivering complex programmes or implementing business cases.
• Significant commercial and procurement experience, with a strong understanding of sourcing, supplier management and contract negotiation within a public sector of similarly complex environment.
• Demonstrable experience delivering savings from third-party spend, including negotiating with external suppliers to achieve cost reductions and improved value for money.
• Experience working with procurement processes, category management approaches and contract management frameworks
• Strong stakeholder management and influencing skills across multiple levels.
• Experience working with financial tracking, benefits realisation, and governance frameworks.
• Ability to manage risk, resolve issues, and maintain delivery pace in a complex environment.
• Excellent organisational, communication, and leadership skills.
• Knowledge of Procurement Act 2023 and Public Sector Governance