Operations & Executive Support Coordinator - #2095383

Pay: £26,000.00-£28,000.00 per year

Job Description:

We are seeking a highly adaptable and proactive Operations & Executive Support Coordinator to support the smooth day-to-day functioning of our office and wider teams. This is a dynamic, varied role requiring someone who is comfortable handling operational issues as they arise, coordinating across teams, preparing documentation, and providing high-level personal assistant support to senior stakeholders.

The successful candidate will be highly organised, an excellent communicator, and able to work independently while juggling competing priorities in a fast-paced office environment.

Key Responsibilities

Operational & Office Support

• Act as a central point of contact for day-to-day operational issues within the office, responding to and resolving matters as they arise
• Identify inefficiencies or recurring issues and proactively suggest improvements
• Coordinate with internal teams and external suppliers to ensure smooth office operations
• Support ad-hoc operational projects and urgent tasks as required

Documentation & Administrative Support

• Prepare, format, and maintain a range of documents, including reports, correspondence, presentations, and internal communications
• Ensure documents are accurate, well-presented, and produced to deadlines
• Maintain organised digital and physical filing systems

Liaison & Communication

• Liaise with internal teams to coordinate information, actions, and follow-ups
• Communicate clearly and professionally with stakeholders at all levels
• Track actions and ensure timely follow-up on outstanding items

Executive / PA Support

• Provide high-level personal assistant support to senior leaders, including diary management, meeting coordination, and preparation of briefing materials
• Assist with travel arrangements, expense processing, and confidential correspondence
• Anticipate needs and manage priorities to ensure executives can operate efficiently

Skills & Experience

Essential

• Proven experience in a varied support role (operations, office coordination, executive support, or similar)
• Strong organisational skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• High level of discretion and professionalism when handling confidential information
• Strong problem-solving skills and a proactive, solutions-focused mindset

Desirable

• Experience supporting senior executives or leadership teams
• Exposure to operational or project-based work in an office environment
• Confidence working with minimal supervision in an evolving role

Personal Attributes

• Highly adaptable and comfortable with ambiguity
• Calm under pressure and able to respond effectively to unexpected issues
• Detail-oriented but able to see the bigger picture
• Approachable, collaborative, and confident dealing with a wide range of stakeholders

Job Type: Full-time