Receptionist / Office Assistant - #2096491

Receptionist / Office Assistant
Location: West End London
Salary: £40,000 p.a - £45,000 DOE + Benefits
Working Pattern: 5 days per week in office
Hours: 8:30am – 5:30pm

Our client, a leading real estate firm, is seeking a professional, personable and highly organised Receptionist & Office Assistant to join their London office.

This is a varied and hands-on role that will see you acting as the face of the business while supporting the day-to-day operations of both the office and wider building. Working closely with the Facilities Manager and senior leadership team, you will play a key role in delivering an exceptional experience for visitors, tenants and suppliers, whilst ensuring the smooth running of a busy and professional environment. The successful candidate will enjoy a broad position encompassing front-of-house responsibilities, office administration, facilities coordination and business support, making it an excellent opportunity for someone who thrives in a fast-paced, people-focused environment.

Key Responsibilities:

Front of House & Building Support

• Meet and greet visitors, providing a warm and professional welcome
• Act as a key point of contact for tenants, visitors and suppliers
• Support tenants with day-to-day requests and requirements
• Work closely with the Facilities Manager to help ensure the smooth running of the building
• Assist with general office and facilities administration

Office Administration

• Manage office and kitchen supplies, including ordering stock and consumables
• Distribute incoming post and coordinate courier deliveries and collections
• Process invoices and liaise with the finance team
• Maintain organised filing systems and records, including receipts and documentation
• Provide support on ad hoc administrative projects as required

Executive & Team Support

• Arrange restaurant bookings and reservations
• Coordinate occasional taxis and travel logistics
• Assist with diary-related administration when required
• Support the planning and organisation of team events and hospitality arrangements
• Provide overflow administrative support to the Chief of Staff and Executive Assistant team
• Assist with office purchases and supplier coordination

About you:
You will be a professional, personable and highly organised individual with previous experience in a receptionist, front-of-house or office administration role. Comfortable working in a fast-paced, fully office-based environment, you will take pride in delivering excellent service and supporting the smooth running of the office.

• Strong communication and interpersonal skills, with a confident and approachable manner
• Proactive, flexible and hands-on, with excellent attention to detail and a willingness to support wherever needed

If this sounds like the perfect role for you, please apply below. We’d love to hear from you!

REF: OE193738

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