Office Administrator, Marine - #2097808

We are seeking a highly organised and proactive Office Administrator / Coordinator to support the smooth running of a busy, professional office environment.

This is a varied and hands-on role suited to someone who takes pride in delivering excellent support, thrives in a fast-paced setting, and can confidently manage multiple priorities with discretion and efficiency.

• Oversee day-to-day office operations, ensuring a well-organised and efficient workplace
• Act as the first point of contact for visitors, calls, and general correspondence
• Manage office supplies, vendor relationships, and service contracts to ensure continuity and cost efficiency
• Coordinate meetings, travel arrangements, accommodation, and catering requirements
• Liaise with building management and coordinate health & safety matters and audits
• Support onboarding activities for new hires and interns
• Process invoices and track payments using SAP
• Act as a central contact for IT and office maintenance issues, coordinating timely resolutions
• Manage industry subscriptions, ensuring accurate records and timely renewals

• Positive, professional, and approachable
• Highly organised with strong attention to detail
• Proactive and able to manage a wide range of tasks simultaneously
• Discreet, reliable, and trustworthy
• Strong work ethic with a flexible, “can-do” attitude
• Comfortable supporting a variety of stakeholders when required