Office Assistant - #2114973

Office Assistant

London

8:30 – 5:30 Monday to Friday

5 days in office

Salary: £25,000 - £28,000 (experience dependant)

About the role:

Seeking a motivated and organised Office Assistant to provide day-to-day support to the Office Manager and wider team. This is a junior role and an excellent opportunity for someone looking to build a career in office management and business operations. You will gain hands-on experience across a variety of administrative and operational activities while helping to maintain a professional, welcoming and well-organised working environment.

Key Responsibilities

• Support the Office Manager with telephone calls and incoming and outgoing correspondence, including post, couriers, scanning and filing documents.
• Assist with diary coordination and meeting room bookings, welcome guests, offer refreshments and help prepare rooms for meetings.
• Help maintain and restock office and kitchen supplies, update recurring orders, and arrange recycling and confidential waste collections when required.
• Assist with arranging national and international travel and accommodation for employees and senior staff.
• Provide administrative support with Concur expenses, including uploading receipts, helping prepare reports and forwarding invoices to Accounts.
• Assist the Office Manager with company mobile phone administration, including ordering devices and contacting Vodafone support to help resolve queries.
• Provide general administrative support to the Office Manager and wider team, including research, data collation, Excel reports, PowerPoint presentations and simple event graphics.
• Help with internal events, company communications, meeting coordination and initiatives such as the Social and Wellbeing Committee, together with any other reasonable duties requested by the Office Manager.

About You:

We're looking for someone who is personable, naturally organised, proactive, enjoys a varied role and has an appetite to learn and grow with our business.

• Previous experience in an administrative, office support or customer-facing role is desirable but not essential.
• Good organisational skills and the ability to manage routine tasks and priorities with guidance when needed.
• Clear written and verbal communication skills, with a professional, friendly and helpful manner.
• A basic working knowledge of Microsoft Office, including Word, Excel, Outlook and PowerPoint, with a willingness to develop these skills.
• A proactive, can-do attitude and a willingness to learn and support across a varied range of tasks.
• Good attention to detail and a commitment to completing work accurately.

The ability to work as part of a team, follow instructions and gradually take on more responsibility.