Team Coordinator - #2123270

Dedicated to sustainable development, Arup is a collective of designers, consultants and experts working globally.

At Arup you will have the opportunity to collaborate on ambitious projects - delivering remarkable outcomes for clients and communities, and to do socially useful work that has meaning.

Arup's purpose, shared values and collaborative approach has set it apart for over 75 years, and now is your opportunity to join.

AMS is a global workforce solutions partner committed to creating inclusive, dynamic, and future-ready workplaces. We help organisations adapt, grow, and thrive in an ever-evolving world by building, shaping, and optimising diverse talent strategies.

We partner with Arup to support their contingent recruitment processes. Acting as an extension of their recruitment teams, we connect them with skilled interim and temporary professionals, fostering workplaces where everyone can contribute and succeed.

On Behalf of Arup, we are looking for a Team Coordinator for an initial 6 month contract based in London. Hybrid, with 3 days per week required on-site.

Purpose of the role

Arup are looking for a Team Coordinator to join their UK Security Vetting Coordination Team, providing high-quality administrative and coordination support across security vetting and project activities.

You'll work closely with Security Controllers, Team Coordinators, project teams and external stakeholders to help manage vetting processes, maintain accurate and confidential records, coordinate team activities and ensure work progresses efficiently and in line with security and GDPR requirements.

What you'll do

* Support and coordinate BPSS applications and ongoing personnel vetting activities.

* Track vetting applications and your own workload, ensuring actions and follow-ups are completed on time.

* Maintain accurate and secure records, handling personal and sensitive information appropriately.

* Support the management of the security mailbox, prioritising emails, identifying actions and escalating queries where required.

* Arrange and support meetings, take clear notes and track actions through to completion.

* Liaise with internal project managers, bid teams, support teams and external client vetting contacts.

* Assist with clearance renewals, site passes and vetting requirements linked to projects and bids.

* Support the preparation of documentation, including security and policy-related materials.

* Manage competing priorities independently, identifying issues or pressure points and escalating where appropriate.

* Support compliance with internal security procedures, client requirements and GDPR.

The Skills you'll need

* Previous experience in a Team Coordinator, Team Administrator or similar administrative role.

* Strong administration experience, ideally gained within a large professional services or business services organisation.

* Excellent attention to detail and a high level of accuracy.

* Strong organisational and time management skills, with the ability to manage multiple priorities.

* Confident written and verbal communication skills.

* Strong Microsoft Office skills, including Outlook, Word, Excel, PowerPoint and Teams, with SharePoint experience advantageous.

* Experience handling confidential or sensitive information with discretion and integrity.

* A proactive and organised approach, with the confidence to take ownership of tasks and work with limited supervision.

* Strong problem-solving skills and the ability to use initiative.

* An approachable and collaborative style, with the ability to build positive working relationships across different teams.

* Previous knowledge of personnel vetting or security processes would be advantageous but is not essential.

Why Arup

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. Guided by its values and alignment with the UN Sustainable Development Goals, Arup creates and contributes to equitable spaces and systems, while cultivating a sense of belonging for all. Arup's internal employee networks support their inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - creating a space for everyone to express themselves and make a positive difference.

If you are interested in applying for this position and meet the criteria outlined above, please click the link to apply and speak to one of our Sourcing Specialists.

AMS are committed to providing all our candidates with the opportunity to perform at their best throughout the recruitment process. Please let us know if you require any additional support or reasonable adjustments during the screening process and we will work with you and Arup to identify the best solution to meet your requirements.

AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.