Administrative Coordinator - #2132742

• Administrative Assistant / Coordinator
• Hybrid

Administrative Assistant / Coordinator

My client is seeking an organised, proactive and highly professional Administrative Assistant / Coordinator to provide high-quality administrative and coordination support to members of the leadership team.
The successful candidate will be responsible for managing calendars, coordinating travel and expenses, organising meetings and events, and providing a broad range of administrative support. This role requires excellent attention to detail, strong communication skills and the ability to manage multiple priorities in a fast-paced corporate environment.

Key Responsibilities
Leadership & Executive Support

• Provide professional administrative and coordination support to members of the leadership team.
• Manage complex calendars and coordinate appointments effectively.
• Schedule internal and external meetings, ensuring appropriate preparation and follow-up.
• Identify and resolve diary conflicts and competing priorities.
• Handle confidential and sensitive information with discretion.

Travel & Expense Management

• Coordinate domestic and international business travel, including flights, accommodation and ground transportation.
• Manage changes and last-minute travel requirements efficiently.
• Prepare and process travel and business expense claims.
• Ensure expenses are accurate, complete and submitted in accordance with company policies.

Meeting & Event Coordination

• Organise internal meetings, leadership meetings and off-site events.
• Coordinate appointments and meetings with external companies and stakeholders.
• Manage event registrations and participant information.
• Coordinate meeting logistics, venues, catering, materials and other requirements.
• Support the smooth running of events and meetings from planning through to completion.

General Administration

• Provide day-to-day administrative and assistant support to the wider team.
• Prepare documents, correspondence, presentations and meeting materials as required.
• Maintain accurate records and documentation.
• Coordinate information and communication between internal teams and external stakeholders.
• Undertake additional administrative tasks and projects as required.

Skills & Experience
The ideal candidate will have:

• Previous experience in an Administrative Assistant, Executive Assistant, Team Assistant, Coordinator or similar role.
• Experience supporting senior managers, executives or leadership teams.
• Strong calendar and diary management experience.
• Experience arranging business travel and managing expenses.
• Experience coordinating meetings, events and external appointments.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to prioritise and manage multiple tasks simultaneously.
• A proactive, flexible and solutions-focused approach.