Temp Executive Assistant - #2148725

Temp Executive Assistant

Our client is a leading membership organisation within the travel industry and they are looking for a highly organised, proactive, and professional Executive Assistant to support two Directors and their wider Management Team.

Start date: Monday 5th October

Duration: Ongoing temp position

Hours: 37.5 hours per week

Working pattern: x3 days per week in the office / x2 WFH

Location: London Bridge

Pay rate: £22ph

Industry: Travel

Duties:

• Manage the calendars of two Directors including coordinating internal and external meetings, appointments, and complex travel itineraries
• ​Proactively plan ahead to ensure upcoming commitments are prioritised & well-prepared
• Anticipate scheduling conflicts and resolve them quickly
• Act as the primary point of contact for the two Directors, managing access to their time and ensuring their availability is aligned
• ​Handle all correspondence and interactions with the utmost discretion, managing confidential information with professionalism
• Lead on the preparation, logistics, and execution of high-level meetings and events -including agenda creation, briefing materials, minute-taking, and action tracking
• ​Coordinate meeting spaces or external venues, manage virtual conferencing tools, and arrange catering or guest logistics as needed
• Ensure a professional and welcoming environment at the London Head Office for colleagues and guests alike
• ​Oversee office supplies, equipment needs, and post/distribution aligned with role responsibilities
• ​Maintain effective relationships with facilities providers, including the office landlord

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