Administration Assistant - #2152909

An exciting opportunity for a detail-oriented Administrative Assistant to join a busy and collaborative team, supporting administration, supplier management, internal communications, and event coordination. The successful candidate will ensure administrative processes run efficiently, maintain accurate records, and provide high-quality support across the organisation.

Client Details

Our client is a leading international organisation with a long-standing reputation for delivering high-quality financial and business services. With a focus on innovation, governance, and employee development, they provide a supportive environment where individuals can build their skills and contribute to the success of a growing global operation.

Description

• Support vendor onboarding, risk assessments, contract management and supplier governance processes.
• Liaise with suppliers to obtain quotes and coordinate administrative services.
• Maintain accurate records and ensure compliance with internal policies and procedures.
• Assist with governance and approval processes, tracking documentation through to completion.
• Manage invoice processing, reconciliations and budget-related administration.
• Oversee shared administration mailboxes and respond to enquiries promptly.
• Create and distribute internal communications and staff updates.
• Maintain and update the company intranet, ensuring content remains accurate and engaging.
• Support the planning and delivery of corporate and staff events.
• Act as the main point of contact for the switchboard and general office enquiries.
• Provide administrative support to senior stakeholders and wider teams as required.
• Maintain electronic and paper filing systems, ensuring records are kept up to date.
• Assist with policy updates, process improvements and staff training when required.
• Undertake additional administrative and project-based tasks to support business operations.

Profile

• Previous experience in administration, business support, or office coordination.
• Strong organisational skills with excellent attention to detail.
• Outstanding written and verbal communication skills.
• Confidence managing multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office, particularly Word, Excel and PowerPoint.
• Experience coordinating suppliers, invoices, or administrative processes.
• A proactive approach with the ability to work independently and as part of a team.
• Strong interpersonal skills and a customer-focused mindset.
• The ability to maintain confidentiality and handle sensitive information professionally.
• Experience supporting events, communications, or internal projects would be advantageous.

Job Offer

• The opportunity to join a well-established international organisation with a collaborative and professional culture.
• A varied and fast-paced role with exposure to administration, communications, governance, and event coordination.
• The chance to work closely with a range of stakeholders across the business.
• Exposure to high-profile projects and business operations within a global environment.
• A supportive team environment with opportunities to develop new skills and broaden your experience.
• Central London office location.
• Competitive salary and benefits package.
• Excellent opportunity for professional growth and long-term career development.