Board Coordinator & Executive Assistant to Company Secretary - #2172191

An exceptional opportunity has arisen for an experienced Board Coordinator and Executive Assistant to join a highly respected financial services organisation based in London.
This is a pivotal role supporting the Company Secretary and senior leadership team, ensuring the smooth operation of Board and Committee governance processes while providing first-class executive support. The successful candidate will work closely with Board members, Non-Executive Directors, senior executives and stakeholders across the business.

The Role

You will be responsible for coordinating a busy Board and Committee calendar, managing governance documentation, and ensuring the efficient administration of all Board-related activities. Alongside this, you will provide executive support to the Company Secretary and collaborate with colleagues across the wider business.

Board & Governance Support

• Manage and maintain the annual Board, Executive Committee and Committee meeting calendar.
• Coordinate Board and Committee meetings, including scheduling, logistics and stakeholder communications.
• Prepare and distribute agendas, meeting packs, board papers and supporting documentation.
• Take ownership of quality control and timely delivery of Board materials.
• Draft meeting minutes, actions logs and matters arising papers.
• Manage Board documentation through governance platforms such as Diligent or similar systems.
• Support Non-Executive Directors with meeting attendance, training activities and regulatory requirements.
• Coordinate Board development events, training sessions, off-sites and stakeholder engagement activities.
• Maintain statutory records and minute books, ensuring governance documentation remains accurate and up to date.
• Act as a key liaison point between senior stakeholders, Board members and Executive leadership.

Executive Assistant Support

• Complex diary and inbox management for the Company Secretary.
• Coordinate travel arrangements, accommodation and meeting logistics.
• Manage correspondence and confidential documentation.
• Build strong relationships with Executive Assistants and stakeholders across the organisation.
• Provide administrative and project support to the wider Company Secretariat team.

The ideal candidate will be a highly organised and proactive professional with experience supporting senior executives and exposure to Board-level environments.

Essential Experience & Skills

• Previous experience supporting Directors, Executives or Board-level stakeholders.
• Strong Board, governance or Company Secretariat exposure.
• Exceptional organisational and planning skills.
• Outstanding attention to detail and accuracy.
• Ability to manage multiple priorities and competing deadlines.
• Strong written and verbal communication skills.
• Confident stakeholder management skills with the ability to build relationships at all levels.
• Experience using Diligent Boardbooks or similar governance software.
• Comfortable handling confidential and sensitive information.

Personal Attributes

• Professional, confident and credible.
• Calm under pressure and capable of working to tight deadlines.
• Proactive with a continuous improvement mindset.
• Highly discreet and trustworthy.
• Flexible and adaptable in a fast-paced environment.
• Strong team player with excellent relationship-building skills.

This role would suit an experienced Executive Assistant, Board Coordinator, Governance Assistant or Company Secretariat professional looking to take the next step in their career within a sophisticated and regulated organisation.