Associate Business Manager, USSIM Executive Office - Universities Superannuation Scheme Limited - #2189850

Associate Business Manager, USSIM Executive Office

Business Area: Operations

Place of Work: London

Contract Type: Permanent

When you join USS, the size and scale of our pension scheme means you will have numerous opportunities to learn and develop your career. Given our size you'll have real autonomy and influence as you collaborate closely with a wide-ranging team of experts.

About the role

In your role as Associate Business Manager, USSIM Executive Office you will make a meaningful and valued contribution from the outset. This role will provide a great opportunity to provide coordination, planning, governance and delivery support across CEO and COO business management activities. Working closely with the Senior Business Manager, the role helps to bring structure to priorities, maintain momentum on key actions and support timely follow-up on decisions, deliverables and stakeholder requirements.

The role also makes an important contribution to strengthening ways of working across executive and senior business support activity, with a focus on consistency, knowledge sharing and continuous improvement.

What you will be doing

As a trusted part of the Operations team you will be responsible for:

Delivering Results

1. Supports an effective operating rhythm for the Executive Office, including planning cycles, meeting cadence, governance submissions, action tracking and communications.
2. Coordinates delivery of USSIM Executive Office priorities, ensuring plans, actions, owners, dependencies and deadlines are clear, tracked and progressed.
3. Supports the Senior Business Manager in preparing for meetings with members of the executive team and other colleagues, for example by creating proposed agendas or liaising with colleagues to prepare briefing materials.
4. Owns or supports selected workstreams, projects and initiatives, coordinating inputs across teams and escalating risks, decisions and dependencies as required.
5. Prepares, reviews and refines materials, including agendas, briefing packs, presentation content, meeting notes, action logs, management information, reports and papers for senior executive and governance audiences.
6. Working with the Executive Office EA, provides support to the CEO, COO and Senior Business Manager in relation to the organisation of offsites and the programme of Senior Management Team events including townhalls and other communications.

Delivering Strategic Initiatives

1. Assisting the Senior Business Manager in delivering initiatives on behalf of the CEO and COO. The exact requirements will vary on a project-by-project basis but may include drafting papers and agendas, tracking delivery of actions, communicating with the wider project team, creating collateral (e.g. PowerPoint presentations and timetables) and assisting with the tracking of budgets and arranging meetings.

Strengthening Ways of Working

1. Supports consistent ways of working across the Executive Office and related business support activity, working with relevant colleagues across USSIM and USSL.
2. Facilitates communication, knowledge sharing and working-practice reviews to strengthen consistency, continuous improvement and effectiveness.
3. Identifies opportunities to simplify processes through clearer guidance, standard templates and more consistent ways of working.

Managing Relationships

1. Acts as a key link between the USSIM Executive Office, senior business support, HR, Governance, Finance, Risk, Technology and other relevant business areas.
2. Builds effective working relationships with senior leaders and their support teams, ensuring expectations, service requirements and escalation routes are clear.
3. Supports senior leaders and Business Managers with team planning, offsites, communications, actions, deliverables and external stakeholder engagement where Executive Office involvement is required.
4. Maintains confidentiality and discretion when handling sensitive executive, people-related and governance information.
5. Liaises with members of the Executive team and their support teams to ensure prompt follow up of actions and help resolve outstanding issues.

About you

We know that sometimes people can be put off applying for a job if they don't tick every box, if you're excited about working for us and have most of the skills or experience we're looking for, then please apply, regardless of whether you meet all the requirements outlined in this profile.

To be successful in the role you will have: