PA to Club Secretary - #2197179

PA to Club Secretary

Location: London (on-site)
Contract: Full-time, permanent
Salary: £50,000 - £55,000 (DOE)

We are partnering with a premier, long-established Private Members’ Club to seek a highly experienced, exceptional PA to the Club Secretary. In this wonderful role, the PA will manage member relationships and updates while assisting the Club Secretary with ongoing administrative tasks and responsibilities and keeping an eye on club operations and events. The ideal candidate will bring a mix of warmth, excellent service standards, and discretion, along with a strong career of supporting executives or senior leadership.

Key Responsibilities

• Providing administrative support to the Secretary and Committees, including preparing agendas, taking and transcribing minutes without the use of AI, circulating papers, and coordinating Annual General Meeting arrangements.
• Maintaining accurate and up-to-date membership records, managing member correspondence, processing new member applications, and coordinating candidate administration processes.
• Managing member communications and engagement, including newsletters, announcements, invitations, and correspondence.
• Overseeing the Club events calendar, ensuring events are accurately communicated across the website, notice boards and emails, and coordinating key events, bookings, and arrangements.
• Maintaining the Club website and administrative records, including membership information, Rules and By-Laws, candidate records, and documentation.
• Providing wider administrative support, including managing accommodation and private bookings, coordinating stationery and printed materials, liaising with suppliers, and providing cover for colleagues when required.

About You
You are a career business support and administrative professional with exceptional organisation, communication, and judgment. You are confident managing a varied workload, handling sensitive matters with discretion, and delivering a consistently high standard of service in a professional, member-focused environment.

• Extensive experience as a PA, Executive Assistant or in a similar administrative role, ideally within a private members' club, hospitality or professional services environment.
• Excellent written English, with the ability to draft polished correspondence, engaging newsletters and member communications, alongside strong proofreading skills.
• Highly organised, with excellent attention to detail and the ability to manage multiple priorities, meet deadlines and maintain accurate records.
• Confident using Microsoft Office, website content management systems, email marketing platforms, and CRM databases, with experience updating digital content.
• Professional, approachable and discreet, with the confidence and sound judgement to handle sensitive matters, maintain confidentiality and manage interactions with tact.
• A proactive and flexible team player, able to work independently and adapt to established processes while maintaining high standards of service.

This is an excellent opportunity to play a lynchpin role to deliver a high standard of service in a prestigious, historical environment. If you are highly professional and possess exceptional relationship-building and administrative skills, please apply below!

REF: MS228515

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