Executive Assistant - #1660492

I am recruiting for a dynamic, dedicated and proactive Executive Assistant to support the directors of a growing business in both their personal and business endeavours. The ideal candidate will be highly organised, possess excellent communication skills, and be able to handle a wide range of administrative and personal tasks with discretion and confidentiality.

The role is office based Monday to Friday

Responsibilities:

• Manage calendars, schedule meetings, and coordinate appointments for the directors.
• Arrange travel accommodations, including flights, hotels, and transportation.
• Prepare and organise documents, reports, and presentations as needed.
• Handle incoming calls, emails, and correspondence, responding promptly and professionally. Filling of emails and key documents using One Drive.

• Assist with personal errands, such as, booking appointments, dealing with taxing cars, collating, and checking Credit card bills and invoices for various properties, insurance, visas, getting lunch etc
• Coordinate personal events and gatherings if required.
• Maintain confidentiality and discretion when handling personal matters

• Assist with business-related tasks, including preparing agendas, minutes, and action items for meetings.
• Conduct research on market rents, compile data, and assist with project management as required.
• Liaise with the franchisor, property agents, suppliers, and stakeholders on behalf of the directors.
• Meeting and greeting guests into the office and ensuring smooth running of the office facilities.

Organisation and Time Management:

• Prioritise tasks and manage competing demands efficiently.
• Keep track of deadlines, appointments, and important events to ensure timely completion of tasks.
• Anticipate the needs of the directors and proactively address them.

• Serve as a liaison between the directors and internal/external stakeholders.
• Maintain professional and positive relationships with clients, colleagues, and vendors.
• Communicate effectively and accurately on behalf of the directors, both verbally and in writing.

Qualifications:

• Proven experience as a Personal Assistant or similar role, preferably in a fast-paced environment.
• Excellent organisational skills and attention to detail.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive information with confidentiality and discretion.
• Flexibility and adaptability to changing priorities and situations.