Portfolio Analyst - #1695195

Birmingham, Leeds, Liverpool, London- Canary Wharf (Core HQs)

Job Summary

We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.  

UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.  

The Portfolio Management Office (PMO) oversees and supports effective delivery of the Vaccines and Countermeasures Delivery (VCD) team’s operational, programme and project management functions, overseeing governance boards, top-tier and cross-cutting risk management, and key reporting. This team gauges the overall health of the VCD portfolio, including performance against business planning objectives, project delivery capability and development requirements and project and programme resourcing.

Job Description

• Governance: Accountable for effective and efficient governance at a portfolio level, including managing and running the portfolio-level governance board.
• Risk Management: Holding and actively managing the central repository of risks and issues across all programmes of work.
• Reporting: Leading on reporting to CPMO and other areas where portfolio performance is monitored, including central performance and risk reporting.
• Performance Monitoring: Maintaining a holistic view of performance health across all programmes, setting standards, and providing assurance of the portfolio.
• Benefits and Dependencies: Managing benefits and dependencies at the portfolio level, holding SRO and Programme/ Project Directors accountable for the delivery of business cases.
• Coordination: Coordinating a new Vaccine Operations Board to provide oversight on all current programmes and upcoming work.
• Project Delivery Excellence: Leading as the SME and key interlocuter for the Project Delivery Profession, serving as a centre of excellence and best practice.
• Documentation: Holding the central library of SOPs and technical documents for teams and programmes, ensuring regular review and timely updates.
• Programme and Project Support: Providing support and a quality service to Programme and Project managers, Project Directors and SRO’s for VCD work.
• Lessons Learned: Facilitating, progressing, and embedding outcomes from lessons learned exercises.
  
  

Our team is dedicated to ensuring effective governance, risk management, and performance monitoring across the VCD team, supporting its strategic objectives and fostering a culture of continuous improvement and programme and project delivery.

All VCD personnel to ensure all operational activities and processes adhere to Good Distribution Practice (GDP) standards, maintaining compliance and supporting the integrity of the supply chain.

• Co-ordinate reporting requirements by the projects/programmes to support the analysis of the Portfolio performance.
• Provide secretariat support ensuring the smooth functioning and running of governance boards and ad hoc meetings.
• Maintain the portfolio delivery map and critical path to monitor project progress. Recognise and track interdependencies across change projects.
• Identify and monitor portfolio risks (threats and opportunities) and escalate as appropriate.
• Manage and engage with a wide range of stakeholders, building strong and trusted relationships.
• Support Portfolio Leads to develop mechanisms for measuring benefits, by gathering and collating information.
• Support the Portfolio Leads to communicate and build commitment to a shared vision and sense of purpose.
• Manage the PMO mailbox.
• Ensure teams standards, policies, procedures, and tools are up to date and reflective current ways of working.
• Be an active member of the UKHSA Project Delivery Profession Community
• Governance: Accountable for effective and efficient governance at a portfolio level, including managing and running the portfolio-level governance board.
• Risk Management: Holding and actively managing the central repository of risks and issues across all programmes of work.
• Reporting: Leading on reporting to CPMO and other areas where portfolio performance is monitored, including central performance and risk reporting.
• Performance Monitoring: Maintaining a holistic view of performance health across all programmes, setting standards, and providing assurance of the portfolio.
• Benefits and Dependencies: Managing benefits and dependencies at the portfolio level, holding SRO and Programme/ Project Directors accountable for the delivery of business cases.
• Coordination: Coordinating a new Vaccine Operations Board to provide oversight on all current programmes and upcoming work.
• Project Delivery Excellence: Leading as the SME and key interlocuter for the Project Delivery Profession, serving as a centre of excellence and best practice.
• Documentation: Holding the central library of SOPs and technical documents for teams and programmes, ensuring regular review and timely updates.
• Programme and Project Support: Providing support and a quality service to Programme and Project managers, Project Directors and SRO’s for VCD work.
• Lessons Learned: Facilitating, progressing, and embedding outcomes from lessons learned exercises.
  
  

Our team is dedicated to ensuring effective governance, risk management, and performance monitoring across the VCD team, supporting its strategic objectives and fostering a culture of continuous improvement and programme and project delivery.

All VCD personnel to ensure all operational activities and processes adhere to Good Distribution Practice (GDP) standards, maintaining compliance and supporting the integrity of the supply chain.

• Co-ordinate reporting requirements by the projects/programmes to support the analysis of the Portfolio performance.
• Provide secretariat support ensuring the smooth functioning and running of governance boards and ad hoc meetings.
• Maintain the portfolio delivery map and critical path to monitor project progress. Recognise and track interdependencies across change projects.
• Identify and monitor portfolio risks (threats and opportunities) and escalate as appropriate.
• Manage and engage with a wide range of stakeholders, building strong and trusted relationships.
• Support Portfolio Leads to develop mechanisms for measuring benefits, by gathering and collating information.
• Support the Portfolio Leads to communicate and build commitment to a shared vision and sense of purpose.
• Manage the PMO mailbox.
• Ensure teams standards, policies, procedures, and tools are up to date and reflective current ways of working.
• Be an active member of the UKHSA Project Delivery Profession Community
  
  

Person specification

Essential Criteria

• Working knowledge of planning, scheduling, resource management, risk and issue management, change control, governance, project methodologies and assurance in a project delivery environment.
• Strong interpersonal skills, and the ability to develop effective relationships with a wide range of stakeholders.
• Ability to work independently in a fast-paced environment.
• Works well under pressure, effectively manages multiple tasks, with a keen attention to detail.
• Excellent written and verbal communication skills, with the ability to challenge effectively to ensure the correct information is presented at the right time.
• Strong capability in using Microsoft Office applications, including Excel, Word, and PowerPoint.
  
  

Alongside your salary of £31,997, UK Health Security Agency contributes £9,269 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
  
  

Selection process details

This vacancy is using Success Profiles and will assess your Behaviours, Ability, Experience and Skills.

Stage 1: Application & Sift

Success profiles

Required

You will be required to complete an application form. You will be assessed on the listed 6 essential criteria, and this will be in the form of a:

• Application form (‘Employer/ Activity history’ section on the application)
• 500 word Statement of Suitability
  
  

This should outline how your skills, experience and knowledge provide evidence of your suitability for the role, with reference to the essential criteria.

The Application form and Statement of Suitability will be marked together.

Longlisting: In the event of a large number of applications we will longlist into 3 piles of:

• Meets all essential criteria
• Meets some essential criteria
• Meets no essential criteria
  
  

Pile 'meets all essential criteria' will be taken through to shortlisting.

Shortlisting: In the event of a large number of applications we will shortlist on:

• Working knowledge of planning, scheduling, resource management, risk and issue management, change control, governance, project methodologies and assurance in a project delivery environment.
  
  

If you are successful at this stage, you will progress to interview & assessment

Please do not exceed 500 words. We will not consider any words over and above this number.

Feedback will not be provided at this stage.

Stage 2: Interview

Success profiles

You will be invited to a single remote interview.

Behaviours and experience will be tested at interview.

The Behaviours Tested During The Interview Stage Will Be

• Working Together (lead behaviour)
• Delivering at Pace
• Seeing the Big Picture
  
  

Interviews dates to be confirmed.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Selection Process

Please note you will not be able to upload your CV. You must complete the application form in as much detail as possible. Please do not email us your CV.

Eligibility Criteria

External: open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).

Location

This role is being offered as hybrid working based at any of our Core HQ’s. We offer great flexible working opportunities at UKHSA and operate using a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, averaged over a month) working at one of UKHSA's core HQ’s (Birmingham, Leeds, Liverpool, and London).

Our core HQ offices are modern and newly refurbished with excellent city centre transport link and benefit from benefit from co-location with other government departments such as the Department for Health and Social Care (DHSC).

Security Clearance Level Requirement

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Basic Personnel Security Standard.

Reasonable Adjustments

The Civil Service is committed to making sure that our selection methods are fair to everyone. To help you during the recruitment process, we will consider any reasonable adjustments that could help you. An adjustment is a change to the recruitment process or an adjustment at work. This is separate to the Disability Confident Scheme. If you need an adjustment to be made at any point during the recruitment process you should contact the recruitment team in confidence as soon as possible to discuss your needs.

You can find out more information about reasonable adjustments across the Civil Service here: https://www.civil-service-careers.gov.uk/reasonable-adjustments/

International Police check

If you have spent more than 6 months abroad over the last 3 years you may need an International Police Check. This would not necessarily have to be in a single block, and it could be time accrued over that period.

Artificial Intelligence (AI)

Your application may be rejected and/or you may be subject to disciplinary action if evidence of plagiarism is detected. Examples of plagiarism can include presenting the ideas and experience of others, or generated by artificial intelligence (AI), as your own.

Internal Fraud check

If successful for this role as one aspect of pre-employment screening, applicant’s personal details – name, national insurance number and date of birth - will be checked against the Cabinet Office Internal Fraud Hub and anyone included on the database will be refused employment unless they can show exceptional circumstances. Currently this is only for External candidates to the Civil Service.

Careers website

Please visit our careers site for more information https://gov.uk/ukhsa/careers

Feedback will only be provided if you attend an interview or assessment.

Security

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This Job Is Broadly Open To The Following Groups

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
  
  

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job Contact

• Name : Lisa Tweedie
• Email : [email protected]
  
  

Recruitment team

• Email : [email protected]
  
  

Further information

The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email: [email protected] If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website: https://civilservicecommission.independent.gov.uk

http://www.healthjobsuk.com/vacancy/7186101