Quality Control & Systems Co-Ordinator - #1745991

JOIN US IN MAKING A REAL DIFFERENCE TO THE WORLD WE LIVE IN!

Who are ENCYCLIS?

Encyclis are dedicated to the safe, efficient, and sustainable recovery of energy from waste. We develop and operate energy recovery facilities that bring together technical expertise and state-of-the-art equipment to optimise efficiency, performance, and safety.

Their state-of-the-art facilities take residual waste that would otherwise be landfilled which is processed into sustainable baseload electricity, heat, and other practical resources to accelerate the circular economy of the future.

Further to the operating facilities in the UK at Rookery South (Stewartby, Bedfordshire), and Newhurst (Shepshed, Leicestershire); Encyclis is currently developing Protos Energy Recovery Facility (Ellesmere Port, Cheshire), and Walsall Energy Recovery Facility (West Midlands) that are under construction.

You will be joining a team of highly skilled, diverse individuals and a business that applauds their successes, loves idea sharing and values its people.

We offer fantastic benefits here!

Our sites

Encyclis Rookery South Energy Recovery Facility (ERF) is located near Stewartby in Bedfordshire, just a few minutes off the M1 Motorway and only 20 minutes from Milton Keynes central.

This impressive three-line facility has been operational since January 2022 and has the capacity to process 585,000 tonnes of residual waste annually, delivering sustainable electricity to meet the needs of around 112,000 homes.

Encyclis Newhurst Energy Recovery Facility (ERF) is adjacent to the M1 Motorway at Shepshed, Leicestershire and just 30 minutes from both Leicester and Nottingham city centres.

This stunning single-line facility, which has been operational since 2023, has the capacity to process 350,000 tonnes of residual waste per year, diverting it from landfill, while generating sufficient electricity to power 80,000 homes.

Encyclis Protos Energy Recovery Facility (ERF) is located within the Protos energy and resource hub, near Ellesmere Port in Cheshire.

Currently under construction, when complete, this impressive two-line facility will have the capacity to divert up to 500,000 tonnes of residual waste away from landfill every year, generating sustainable electricity for up to 90,000 homes.

Encyclis Dublin Waste to Energy Facility is located on the Poolbeg peninsula.

This fantastic facility has been fully operational since 2017, diverting over 600,000 tonnes of residual waste from landfill every year and providing enough baseload electricity to power over 100,000 homes.

Encyclis London Head Office opened in 2023, in Tavistock Square and it is ideally located near Euston and St. Pancras train and tube stations.

The office offers a light and modern working environment and supports the flexible working of our staff.

The Opportunity

The Quality Control & Systems Co-Ordinator will maintain, administrate and co-ordinate Quality related aspects of the Integrated Management System (IMS) for Encyclis O&M. In addition, the Co-Ordinator will be responsible for overseeing Document Control, the Company Document Management System and relevant information retention. The successful candidate will have the opportunity to develop and expand their skill base, training, and knowledge of industry.

This role will report to the Head of Health, Safety and Compliance.

Essential Duties/Responsibilities

• Control and Administration of Company documentation relating to the IMS e.g. Policies, Procedures, Registers
• Adhering to Company Document Control procedures. Continually seeking improvements, beneficial to the process and efficiency of the Company.
• Compliance with ISO certification standards.
• Reviewing first issues and revisions of all documents classified in the Company Document Control procedures, as well as any other templated documents, ensuring accuracy and compliance with formatting requirements and classification system.
• Reporting errors, observations, or developments within documents to relevant parties.
• Produce, manage, and distribute document control action trackers, progress reports and communications e.g. team briefs
• Compile and maintain registers of controlled and legislative documentation, ensuring clear, concise, and up-to-date information is readily available.
• Ensure relevant persons/teams are notified with sufficient time of upcoming document review dates i.e. document custodians
• Proactively updating and maintaining the interface and structure of the Company Document Management System (SharePoint). Ensure as much uniformity and continuity across facilities as is possible.
• Distributing and maintaining user access and security to Company Document Management System and other external platforms (i.e. Barbour, EcoOnline, etc.).
• Conduct regular document audits at procedural, departmental, facility and company levels. Report findings to relevant parties and follow up to ensure any non-conformances are rectified in a timely manner, documenting all steps of the process.
• Archiving documents via Company Document Management System and physical archives located in facilities, according to Company procedures and legislative retention periods.
• From time to time develop and deliver training material in relation to relevant Quality and IMS processes, virtually or in-person.
• Continually liaise with team members ensuring the IMS is being used to its full potential. Documenting findings and action improvements where necessary i.e. changes to interface, further training, updates to procedures.
• Support the Senior Leadership Team in driving all team members to achieve an excellent organisational culture within the Company.
  
  
  

Education/Experience

• Relevant qualifications and experience in administration, quality or auditing.
• Exceptional candidates without any of the above will also be considered.
  
  
  

The successful candidate will

• Be thorough and pay attention to detail.
• Be organised in a logical way, that allows others to easily follow the thought process.
• Have the ability to work on their own initiative, as well as part of a wider team.
• Ability to motivate employees, maintain high morale and respect people.
• Have a time and priority-based approach to handling queries and task.
• Be able to manage and prioritise multiple projects simultaneously and work well with all levels of the organization.
• Have excellent verbal and written communication skills.
• Have an excellent grasp of SharePoint & Microsoft Office programmes.
• Ability to review reports, business correspondence, and procedure manuals.
• Ability to interpret and communicate instructions in written, oral, diagram, or schedule form.
• Be comfortable presenting in front of people. Have the ability to deliver training either virtually or in person as required.
• Ability to interpret the needs of team members in relation to the Integrated Management System. Avoiding over complicating processes or overloading workload.
• Be flexible and open to change.
  
  
  

We encourage all applicants to apply as soon as possible as we may close vacancies early if we receive a high number of applications.

The Opportunity

Reporting to the Head of Health, Safety & Compliance, with a dotted line to the Plant Manager, the Health and Safety Manager will create, maintain and enhance health and safety performance of the Energy Recovery Facility, by performing the following duties personally or through subordinates.

An integral role in establishing an excellent H&S culture for the Operations & Maintenance teams.

What We Need From You…

Key Duties & Responsibilities of the role

• Manage the Health & Safety performance of an ERF, through into commercial take-over and the Operations & Maintenance of the facility.
• Liaise with team leaders and the O&M teams to promote H&S initiatives, and delivery the H&S strategy of the facility
• Support the leadership team in driving the O&M teams to achieve an excellent H&S culture at the facility.
• Create safety initiatives and campaigns and partake in routine H&S meetings and forums
• Manage all communications with the HSE and be the first point of contact.
• Coordinate and participate in weekly health and safety inspections of the facility to identify unsafe acts and conditions and promote and encourage good behaviours.
• Monitor the performance and effectiveness of the plant’s health and safety as necessary to meet performance and improvement objectives.
• Participate in HSE and corporate safety inspections/audits. Formally document and report corrective actions to the leadership team.
• Investigate all near miss accidents, incidents and report incidents to the HSE under RIDDOR where applicable.
• Support the development and review of safe operating procedures (SOPRA), RAMS and dynamic risk assessments.
• Review accident and investigation reports prepare risk assessments and root cause analyses and make recommendations for corrective action.
• Prepare and maintain all safety and health documents pertaining to the facility according to Corporate and government guidelines.
• Review and coordinate with local authorities for all safety and health issues pertaining to wastes and residues.
  
  
  

Education & Experience

• A Technical Degree/ Diploma/ Certificate (EU) is required
• A college or technical degree or equivalent education (in safety, engineering or a science related area) is highly desirable.
  
  
  

Exceptional candidates without the above educational requirements, will also be considered.

• A minimum of 5 years relevant health and safety experience ideally in power generation, processing plant, specialty chemical or related industry.
• Excellent English (verbal and written communication skills) along with proficiency in MS Office Suite.
• Ability to read, analyse, and interpret general business periodicals, professional journals, technical procedures and governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Individual must feel comfortable with public speaking, as they will be responsible for providing effective health and safety training.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
  
  
  

Want to know more about what we do?

Check out this video of one of our facilities, Rookery South in Bedford, here!