Printing & Shipping Coordinator (f/m/d) - #1769726

Clariness is looking for a Printing & Shipping Coordinator (f/m/d) based in UK or Germany (Berlin/Hamburg).

• Full-time; unlimited -
  
  

We are seeking a highly organized and detail-obsessed Printing and Shipping Coordinator to manage the end-to-end production and distribution of clinical trial materials, including items such as patient-facing brochures, healthcare provider (HCP) materials, and mini protocols. This role is essential to ensuring the accuracy, compliance, and timely delivery of critical study materials across global sites. The role plays a key part in implementing process improvements, supporting SOP development, and assisting with the training and onboarding of new team members.

As a Printing & Shipping Coordinator (f/m/d), you would be responsible for:

• Leading a small team (up to 5 people) responsible for coordinating the intake of complex information from sponsors and study teams.
• Tracking production and shipping progress with precision, maintaining clear, real-time communication with sponsors, CROs, and internal stakeholders.
• Serving as the primary liaison with external printing and shipping vendors, managing expectations and timelines.
• Ensuring version control, quality assurance, and compliance checks are rigorously maintained prior to print and distribution.
• Monitoring and managing inventory, reordering materials as needed.
• Managing invoicing for printing and shipping services, ensuring accuracy and timeliness.
• Continuously assessing and improving tracking tools and operational workflows to enhance efficiency and minimize errors.
  
  

We would like you to have:

• Exceptional Excel skills – able to manage complex spreadsheets, formulas, trackers, and reports with ease.
• Impeccable attention to detail – you spot inconsistencies others miss and take pride in getting it right every time.
• Experience in printing coordination, logistics, or document management (preferably in life sciences or clinical trials).
• Strong organizational and project management skills, with the ability to juggle multiple timelines and tasks.
• Proven leadership experience managing or mentoring small teams.
• Excellent written and verbal communication, with strong stakeholder and vendor management capabilities.
• Proficiency in Microsoft Office and familiarity with inventory, logistics, or invoicing systems.
• Prior experience with clinical trial documentation and processes and knowledge of GCP requirements and regulatory standards for patient and HCP materials are plus.
  
  

You may ask now, why should I work for you? Let us give you a few reasons – more you will find out during the process.

• A varied and exciting job with a lot of personal responsibility in an international company, where you can develop and expand your skills.
• Professional and personal development opportunities - incl. personal development budget.
• Flexible working hours and mobile working.
• Regular team events and open feedback culture.
• A versatile field of activity and challenging projects.
• A supportive and open company culture, providing the opportunity to collaborate with a diverse and professional team.
• Impact healthcare by accelerating medical innovation through improved access to clinical trials, potentially bringing needed treatments to patients faster.
  
  

At Clariness, we are proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, regardless of race, religion, gender, sexual orientation, national origin, disability or age.

For more information, feel free to reach out to [email protected].

Have we sparked your interest?

Would you like to become part of our dynamic, curious, and international culture with plenty of room for your ideas and creativity in an inspiring atmosphere? If so, we look forward to receiving your application with details of your desired salary and possible starting date, preferably via our application portal.

Clariness GmbH will treat the above information strictly confidential and will especially observe the applicable provisions of the applicable data protection laws. Further information about the use of the applicant data, you will find in the data protection declaration online at https://www.clariness.com/privacy-policy/