Executive Personal Assistant-FTC - #1780627

JOB DETAILS

JOB BAND: C

CONTRACT TYPE: Full-time / Fixed-term- 12 months

DEPARTMENT: BBC Studios- Key Markets

LOCATION: London

PROPOSED SALARY RANGE: £40,000 - £45,000 + London Weighting (£5,319)depending on relevant skills, knowledge and experience. The expected salary range for this role reflects internal benchmarking and external market insights.

WHY JOIN THE TEAM?

This is a fantastic opportunity to join the EMEA Channels & Streaming team, a dynamic and diverse division that spans three regional businesses based in Amsterdam, Warsaw, and Johannesburg. The team also includes a London-based digital group and the Out of Home division, which manages global partnerships with airlines, cruise operators, and commercial venues. Our Channels business delivers a portfolio of BBC brands as linear services for Pay TV partners across EMEA, while the Streaming division focuses on digital products like FAST channels and BBC-branded video-on-demand services.

In this role, you’ll be providing high-level secretarial and administrative support to a three Directors at the Executive level. You’ll act as a key point of contact, liaising with a wide range of internal and external stakeholders, and helping to ensure the smooth running of a fast-paced, international operation. It’s a great fit for someone who enjoys being at the heart of a collaborative, forward-thinking team and wants to contribute to the success of a globally recognised media brand.

Your Key Responsibilities And Impact

• Frequently liaise with senior level internal and external contacts, screening and prioritising all forms of incoming communications, dealing with routine issues and coordinating more complex responses ensuring these are delivered in a timely and effective manner.
• Manage and organise events and meetings, including the booking of venues, travel and accommodation, to ensure effective use of Director’s time.
• Provides a comprehensive diary management service, including the management and scheduling of key calendar appointments ensuring effective management of the Director’s time.
• An effective communicator with an understanding of the Director’s role, the job holder will act as the first point of contact to the Director handling complex and confidential situations and requests.
• Create and maintain efficient and effective filing system, ensuring all documentation catalogued and organised using internal systems.
• To undertake other duties appropriate to the post, including the collation and preparation of invoices, raising purchase orders, processing expenses, providing personal assistance to the Director.
• Organises and prepares complex documents to a clear brief, requiring the integration of multiple office technology and software applications using formats and standard software.
• Responsible for coordinating team IT requests, user administration, systems access and record keeping. Working with the lead asset manager to ensure those who are joining, moving or leaving the department are equipped appropriately with the right IT.
  
  

Essential

YOUR SKILLS AND EXPERIENCE

• A successful record at senior personal assistant level for mutliple stakeholders.
• Excellent organisation, diary management and planning skills. Must be able to handle multiple and often conflicting requests calmly and effectively regularly reprioritising own and Director’s workload to ensure business objectives are achieved.
• Strong interpersonal skills with the ability to communicate effectively at all levels. Significant tact and integrity is required to manage the sensitive nature of information that the role will involve. Ability to develop strong working relationships with stakeholders at all levels of the organisation and externally.
• Strong computer skills, with demonstrable experience of office software packages (i.e. Word, Excel and PowerPoint).
• Ability to use own initiative, be proactive and deal with specific queries as they arise.
• High attention to detail and significant practical experience of gathering, reviewing and collating complex and confidential information.
• Extensive diary management experience, especially at Director or equivalent level.
  
  

Desired Not Required

• Media sector experience.
• Relevant PA qualification.
• Previous experience of operating as a PA at Board/Director level.
  
  

NEXT STEPS

We appreciate your interest in this position and understand how important this opportunity is to you. Due to the high volume of interest we may need to close the application period earlier than anticipated. This step is necessary to ensure we can provide a high level of attention and service to all applicants. Thank you for your understanding.

#BBCSTUDIOS

Disclaimer

This job description is a written statement of the essential characteristics of the job, with its principal accountabilities, incorporating a note of the skills, knowledge and experience required for a satisfactory level of performance. This is not intended to be a complete, detailed account of all aspects of the duties involved.

Please note: If you were to be offered this role, the BBC will conduct Employment screening checks which include Reference checks; Eligibility to work checks; and if applicable to the role, Safeguarding and Adverse media/Social media checks. Any offer made is conditional on these checks being satisfactory.

Redeployment

The BBC is committed to redeploying employees seeking suitable alternative employment within the BBC and they will be given priority consideration ahead of other applicants. Priority consideration means for those employees seeking redeployment their application will be considered alongside anyone else at risk of redundancy, prior to any individuals being considered who are not at risk.