Finance And Research Administrator - #2120736

Finance And Research Administrator
Location: London, UK WC1H
Duration: 2-3 Months
Hours: 36.50 Hours/Week

NOTES:
Maintain the shared BSA Research email inbox
- Coordinate mentoring sessions of research-active staff
- Advise staff on uploading research outputs to the Research Publications Service (RPS) and monitoring staff compliance
- Alert relevant researchers to funding opportunities
- Support the management and administration of internal research funds
- Work in partnership with the BSA Research Manager and Finance team to provide effective research budgets management
- Monitor and process transactions and expenditures for research grant budgets
- Provide financial data and advice on budgets to research staff
- Create and submit purchase requisitions for the department and receipting goods
- Coordinate the set-up of new suppliers and account codes
- Handle sales invoices and liaise with central Finance to ensure these have been paid
- Organise and minute meetings such as those of the Architecture Research Fund Committee
- Maintain the School's research-related web presence, including e.g. on The Bartlett website, RPS and BSA SharePoint
- Support colleagues with ad-hoc tasks

Main purpose of the job:
The Research & Finance Administrator will proactively contribute to the development and implementation of the Bartlett School of Architecture's research, enterprise, and relevant finance activities.
This position will provide support for the coordination of research projects, the preparation of proposals for internal and external funding, the management of funded research projects and the provision of ongoing administrative and finance staff support. The post holder will work closely with the Research and Enterprise Manager, the Finance Manager, the Director, and Associate Director of Research.

Duties and Responsibilities:
Support for Research assessments
* Coordinate mentoring sessions of research-active staff
* Champion UCL and REF open access policies for staff research, including advising staff on uploading research to the Research Publications Service (RPS) and monitoring staff compliance

Support for External and Internal Funding Applications
* Alert relevant researchers to funding opportunities
* Support the management and administration of internal research funds

Finance duties
* Work in partnership with the Research manager and Finance manager to provide effective research budgets management
* Monitor transactions and expenditures for research grant budgets
* Provide financial data and advice on budgets to research staff and students
* Create and submit purchase requisitions for the department and receipt goods
* Coordinate the set-up of new suppliers and account codes
* Management and monitoring of expense and travel claim forms ensuring the expenses are allowable and are supported by the correct documentation.
* Handle sales invoices and liaise with central Finance to ensure these have been paid

Provision of ongoing Staff Support
* Provide cover for colleagues during periods of absence or assist with peaks in workload in other areas.
* Organise and minute meetings such as those of the Architecture Research Fund Committee
* Maintain the School's research-related web presence, including e.g. on The Bartlett website, RPS and BSA SharePoint
* Support colleagues with ad-hoc tasks

Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.