AP Coordinator - #2123896

We are working with this international law firm with nearly 2000 lawyers across 12 offices. The firm has grown organically over the years to meet the needs of their clients and now have offices in major business centres in Europe, the Middle & Far East and America.

They are now looking for a AP Coordinator

This is a busy, challenging and varied role, working alongside the London Finance team to support the fee earners and support staff in the ever-expanding London office. Looking for a confident team member to join our busy and friendly team, to help mentor and develop Junior Accounts Payable staff whilst also looking to progress in their career. Working on daily tasks in conjunction with the Accounts Payable Team and furthermore, directly with the Accounts Payable Manager on exciting new projects and participation in process improvements.

Responsibilities

• Vendor invoice approval using Chrome River - ensuring appropriate coding and approval
• Payment processing using Firm’s banking platform (GBP/USD/EUR and foreign payments), including vendor invoices and employee expenses.
• Payments processed weekly and daily based on a rota with other team members.
• Daily payment of unpaid disbursements once client funds are received
• Processing of HMRC and Pension payments in Chrome River – ensuring correct coding and approval
• Reclassing vouchers from incorrect coding to correct doing
• Dealing with various Accounts Payable queries
• Managing Firm Outside Catering Upload – point of contact for taxi invoicing, preparation of upload
• into Chrome River, ensuring coding is correct. Dealing with any invoice issues.
• Reclaiming of Counsel Fee VAT on a monthly basis
• Work alongside Accounts Payable Manager on upcoming new projects and current process improvements.
• Mentor junior Accounts Payable staff

Candidate Profile

• The successful candidate will have a strong understanding of Accounts Payable,
• A comprehensive understanding of the law firm or professional services industry is beneficial. This candidate will have strong analytical and problem solving skills.
• The ability to meet deadlines, handle multiple priorities, and perform job responsibilities with minimal supervision is imperative; and the ability to lead and work effectively on a team and with other functional areas and customers throughout the organization is required.
• Excellent customer service, interpersonal and organizational skills; must be proactive, resourceful, and results-oriented.
• Strong written and oral communication skills in order to clearly and concisely summarize observations, conclusions, and recommendations.
• Advanced Excel knowledge.
• Knowledge of 3E and Chrome River would an advantage.
• Working knowledge of the Solicitors Accounts Rules would be beneficial

Important Notice

It is Career Legal’s policy, as a matter of courtesy, to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted, you within three working days your application has been unsuccessful, and your details have not been retained. Please apply for any other position that you may see in the future. Thank you.

Career Legal is a Recruitment Agency and is advertising this vacancy on behalf of one of its clients.