EA to Co-Founder and Group MD - #2148794

EA to Co-Founder and Group Managing Director | £70,000 - £85,000 | Hybrid working | Perm | City of London

Our client is a fast growing executive search and consultancy firm that have surpassed their ambitious growth plans this year. As a result, they have newly created this role to support the Co-Founder and Managing Director. This is a high-trust, high-autonomy role which would be ideal for an experienced EA who can bring control, pace, and judgement to a busy and dynamic environment. You will play a key part in creating capacity at the centre of the business, ensuring time is focused on the work that will have the greatest impact. You will build strong relationships across the business, introduce practical structure where it is needed, and become a trusted point of coordination for senior internal and external stakeholders.

What you'll do:

• Own and protect a complex diary across UK and US, making clear decisions on priorities, sequencing, and attendance
• Act as a trusted first point of contact for the Group MD, gatekeeping access to his time and fielding requests so his focus stays on the highest-impact work
• Inbox management, ensuring requests are triaged, progressed, delegated, or escalated appropriately
• Build meeting discipline by establishing purpose, agendas, and context where needed, ensuring the right people are involved and reducing unnecessary time spent in meetings
• Prepare the Group MD properly for key meetings, including concise briefs, stakeholder context, objectives, materials, and practical details
• Plan travel and logistics end-to-end, ensuring schedules are realistic and that transitions between meetings work in practice
• Use sound judgement to spot risks, clashes, and missing information early, then resolve them or escalate with a clear recommendation
• Support meeting booking, client and stakeholder coordination, and selected business administration to increase capacity
• Introduce practical systems, routines, and tools that make priorities, decisions, and actions visible without creating unnecessary process
• Track actions and follow-ups, coordinating and delegating with relevant colleagues on behalf of the MD until work is complete
• Where needed, support wider leadership team with operational priorities selectively, without losing focus on the core executive support remit.
• Adapt calmly as the business changes, including occasional out-of-hours coordination where genuinely needed.
• Handle sensitive information with discretion and represent the MD and business professionally with senior internal and external stakeholders
• Evolve into running the day-to-day with increasing ownership rather than waiting for instruction
• Where necessary, take on personal organisation and arrangements alongside the professional support, so that work and life fit together rather than compete for the same time
• Depending on capability, support the wider leadership team with operational priorities selectively, without losing focus on the core executive support remit

Requirements:

• 8+ years’ Executive Assistant experience, including direct support to a CEO, MD, founder, or C-suite executive in a fast-moving environment
• 1 month notice period max.
• Relevant industry experience within Financial Services, Professional Services or Tech
• Experience working across demanding schedules, international travel, senior stakeholders, and shifting priorities
• Experience blending both professional and personal support
• Confidence in gatekeeping, challenging, and decision-making with judgement while keeping relationships positive and collaborative
• A proactive, practical style: you connect the dots, delegate work to the right people, and make sure it gets done
• Strong written and verbal communication, attention to detail, discretion, and the ability to turn incomplete information into a sensible plan
• Technological confidence and an interest in using systems and AI appropriately to improve visibility, preparation, and follow-through
• Comfort with ambiguity and a high-growth environment where the work varies from day to day

REF: JRM/212607

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