Interim Estates Manager - #2163289

*Please Note: To be considered for this position, applicants must hold a valid Enhanced DBS (Child Workforce) registered on the Update Service and have previous experience working within a school or educational environment. Applications from candidates without school-based estates or facilities management experience will not be considered*

Interim Estates Manager

Location: London

Hours: Full time

Contract: Until Jan 2027

Salary: £29 an hour UMB

An independent preparatory school is seeking an experienced Interim Estates Manager to lead the management and operation of its estate and facilities function. This is a hands-on leadership role requiring an experienced estates professional who can take ownership of a busy educational environment, ensuring buildings, facilities and compliance obligations are effectively managed.

The successful candidate will be responsible for maintaining a safe, compliant and well-presented estate, overseeing maintenance operations, managing contractors and supporting the wider school community through the delivery of an efficient estates service.

Key Responsibilities:

• Take overall responsibility for the day-to-day management of the school estate and facilities operation.

• Lead planned preventative maintenance (PPM) programmes across buildings, plant and equipment.

• Manage reactive maintenance issues, ensuring timely resolution and minimal disruption to teaching and learning.

• Ensure full compliance with statutory and regulatory requirements, maintaining accurate records and certification.

• Oversee Health & Safety across the site, promoting best practice and a strong compliance culture.

• Manage external contractors, consultants and service providers, monitoring performance, quality and value for money.

• Coordinate and oversee minor works, refurbishments and improvement projects.

• Maintain compliance documentation relating to fire safety, asbestos, legionella, electrical and gas safety.

• Monitor budgets and approve expenditure in line with agreed financial controls.

• Conduct regular site inspections and identify opportunities to improve the estate.

• Support senior leadership on estates planning, maintenance strategies and operational matters.

• Line manage and support the School Caretaker, providing guidance and direction where required.

Ideal Candidate Profile:

• Proven experience working as an Estates Manager, Facilities Manager or similar role within a school, college, university or educational environment.

• Strong understanding of the operational requirements of a live educational setting, including safeguarding and minimising disruption to teaching and learning.

• Demonstrable experience managing statutory compliance, maintenance programmes and facilities operations across a complex estate.

• Strong knowledge of Health & Safety, Fire Safety, Legionella, Asbestos, Electrical Compliance and other key compliance areas.

• Experience managing contractors, consultants and service providers, ensuring high standards of performance and value for money.

• Capable of working autonomously and taking ownership of the estate from day one.

• Excellent communication and stakeholder management skills, with the ability to build effective relationships with senior leaders, staff and external partners.