EA to COO - #2169244

A fantastic opportunity for an Executive Assistant to join a fast-growing media group based in the heart of Soho. The successful candidate will be highly organised, discreet and polished, providing first-class support to the Chief Operating Officer.

This is a varied, fast-paced role for someone who enjoys being a true right hand to a senior executive. You will anticipate needs, manage competing priorities and act as a trusted point of contact across the organisation and beyond.

Responsibilities will include, but are not limited to:

• Full, proactive management of a complex diary
• Inbox management, drafting correspondence and responding on the COO’s behalf where appropriate
• Acting as gatekeeper and first point of contact for internal and external stakeholders
• Liaising with the senior leadership team and fellow EAs to coordinate schedules and priorities
• Preparing briefing packs, agendas and board papers
• Attending meetings, taking minutes and tracking actions through to completion
• Supporting business and legal affairs administration, including tracking contracts through to signature and maintaining accurate records
• Supporting the COO on projects, research and presentations
• Organising domestic and international travel, including detailed itineraries, accommodation and visas
• Coordinating business events and entertaining
• Processing expenses
• Handling highly confidential matters with complete discretion
• Providing an element of private support, including personal diary, travel and household administration

The ideal candidate will:

• Have proven experience as an Executive Assistant at senior level, ideally supporting a COO, founder or C-suite executive
• Have experience of providing both business and private support
• Have experience within media, entertainment or a legal environment
• Be exceptionally organised, with the ability to manage multiple priorities and pivot at short notice
• Have absolute discretion and integrity
• Be a polished, confident communicator, both written and verbal
• Have excellent attention to detail and strong IT skills
• Be proactive, adaptable and solutions-oriented
• Be ambitious and keen to grow with the organisation